Documentation Executive

2 weeks ago


Gurgaon, Haryana, India White Force Full time

Job description

Key Responsibilities:
1. Tender/Bid Management:

• Identify, analyze, and shortlist relevant government and private tender opportunities for skill
development projects.

• Coordinate the preparation, compilation, and submission of Expression of Interest (EOI),
Request for Proposal (RFP), and tender documentation.
2. Proposal Drafting and Documentation:

• Develop, format, and review technical and financial proposals as per bid specifications.

• Ensure proposals meet client requirements, SSDM, PMKVY, NSDC guidelines, and funding
agency criteria.
3. Compliance and Due Diligence:

• Maintain thorough documentation and filing systems for tenders, approvals, project reports,
and agreements.

• Ensure complete adherence to legal and procedural aspects of bid submission.
4. Stakeholder Coordination:

• Collaborate with internal departments (finance, operations, legal) to gather accurate data for
proposal preparation.

• Liaise with external partners and government agencies for timely document submissions.
5. Market Intelligence:

• Conduct research on tender announcements, competitor proposals, and evolving sector
trends to enhance proposal quality.
Required Skills and Qualifications:

• Bachelor's degree in Business Administration, Communications, or any related field.

• 1-3 years of experience in preparing proposals and filing tenders for government and skill
development programs (including PMKVY, NSDC, DDU-GKY).

• Proficiency in understanding bid documentation, compliance protocols, and contract terms.

• Strong command of MS Office, especially Word, Excel, and PowerPoint.

• Excellent communication, organizational, and time-management skills.

• Ability to manage multiple proposals simultaneously and meet deadlines.



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