
Executive Assistant
2 days ago
Egon Zehnder is one of the world's largest retained executive search consulting firms. Founded in 1964 with a distinctive vision and structure aimed at achieving two basic goals - to place our clients' interests first and to lead our profession in creating value for our clients through the assessment and recruitment of top-level management resources. Established in January 2005, KCI in Gurgaon, works in close collaboration with the Global offices of Egon Zehnder. There are 5 teams that make up KCI: Research, Research Operations, Visual Solutions, Projects/CV Capture and Global Technology Services.
Requirements
A minimum of 5 years as an EA at the executive level, preferably within a professional services environment. Good organizational skills and basic commercial business intelligence are essential. Previous search firm and/or office administration are a plus. The ideal candidate will be a role model for members of the administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met. He or she is the trusted and respected 'right arm' to the executive. Project management experience is a plus.
Responsibilities:
Supporting the Assignment Process
- Arranging client (CXOs) and candidate meetings
- Interaction with clients / candidates / overseas offices
- Travel arrangement (international and domestic)
- Helping ensure the necessary documentation/ paperwork is in order (Visas, letter of invitation, etc.)
- Hotel reservations
- Arranging local transportation
- Interacting with other EZ offices globally for support as required
- Drafting and sending off internal communication / memos etc. as required by the Consultant he/ she is working with.
Database Management
- Adhering to protocols and processes related to EZ proprietary database.
- Update the database with accurate and timely information.
- Generating high quality documents from the system
- Strong process discipline – must know how to use the system and use it in conformance with minimum standards.
Documentation
- Preparing client ready documents (assignment related and or lead related)
- Adept in Word, PowerPoint and Excel. Deliver to pre-determined deadlines.
Administrative
- Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing.
- Manages a complex calendar and prioritize meetings/calls as needed.
- Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.
- Processes expense reimbursements for Consultants and Candidates
- Communicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external/internal teams.
- Composes, prepares, and edits correspondence that is often confidential.
- Performs additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
- Holds additional Office/Reception responsibilities to ensure the office is operating smoothly.
- Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)
Project Management/Search Related
- Serves as client and candidate liaison assisting consultant in maintenance of daily search activities.
- Provides ongoing project management assistance in complex and confidential assignments
- Works closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served.
- Ensures that our global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments.
- Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure.
- Takes a proactive approach during the Consultant's absence to minimize effect to the client.
- Assists accounting department with invoicing to clients.
- Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
-
Junior Executive Assistant
4 weeks ago
Gurgaon, Haryana, India Maa Laxmi Engg Full timeWe are looking for a Female candidate for our office at Gurgaon. Candidate must have knowledge of all computer work, traveling also. Working time - 9.30 to 6.pm.Job Summary The Junior Executive Assistant - Administration provides essential administrative support to senior executives and the administration department to ensure efficient office operations....
-
Executive Assistant
4 weeks ago
Gurgaon, Haryana, India White Force Full timeJOB DESCRIPTION Job Title Executive Assistant EA Location Gurgaon Haryana Company AITMC Ventures Ltd Job Type Full-Time Experience 3-7 years Industry EdTech
-
15h Left: Executive Assistant
2 weeks ago
Gurgaon, Haryana, India Neuraleap Technology Group Full timeJob DescriptionJob Title: Executive Assistant & Administration ManagerLocation- Sector 48, Sohna Road GurgaonWere looking for a highly organized and proactive professional to join our client team as an Executive Assistant & Administration Manager. This dual role is key to supporting senior leadership while also overseeing day-to-day administrative operations...
-
Executive Assistant to Partner
4 weeks ago
Gurgaon, Haryana, India Michael Page Full timeAbout Our ClientClient is a fast growing American private equity fund that has been in existence for more than 2 decades, with offices across 6 countries.Job Description- Provide high-level administrative support to executives, including managing calendars scheduling meetings, and coordinating travel arrangements.- Prepare and edit correspondence, reports,...
-
SQA Engineer Urgent Search
2 weeks ago
Gurgaon, Haryana, India Edge Executive Search Full timeJob DescriptionWe are seeking an SQA Engineer to join our team in Gurgaon. This role is for a highly motivated professional who will work closely with product and development teams to ensure software quality through a hybrid approach of both automation and manual testing.Roles and Responsibilities- Work closely with the product team to understand...
-
SQA Engineer
2 weeks ago
Gurgaon, Haryana, India Edge Executive Search Full timeJob DescriptionWe are seeking an SQA Engineer - Automation and Manual Testing to join our team in Gurgaon. This role is for a highly motivated professional who will work closely with product and development teams to ensure software quality through a hybrid approach of both automation and manual testing.Roles and Responsibilities- Work closely with the...
-
Executive Assistant Operations
2 days ago
Gurgaon, Haryana, India White Force Full timeJob description Urgent Opening Designation - Executive Assistant Salary Budget - Upto 5 LPA Also Depends on your interview and previous salary package Experience - Minimum 1 to 3 year experience Gender Preference : Male Qualification:- Any Graduate Shift Timings : 10:00 AM to 7:00 PM HR Associate Shivani Singh Rajput Contact -...
-
Executive Assistant Operation
1 week ago
Gurgaon, Haryana, India White Force Full timeJob description Urgent Opening Designation - Executive Assistant Salary Budget - Upto 5 LPA Also Depends on your interview and previous salary package Experience - Minimum 1 to 3 year experience Gender Preference : Male ualification:- Any Graduate Shift Timings : 10:00 AM to 7:00 PM HR Associate Shivani Singh Rajput ...
-
Executive Assistant To MD
4 weeks ago
Gurgaon, Haryana, India Super Management Consultants Full timeJob DescriptionJob Description:- Executive Assistant to the MD: Act as a strategic partner and confidante to the MD, providing high-level administrative and operational support- Stakeholder Interaction: Interact with senior stakeholders across departments to ensure smooth communication and coordination- Strategic Mindset: Contribute to strategic planning and...
-
Executive Administrative Assistant
3 weeks ago
Gurgaon, Haryana, India ReNew Full timeJob DescriptionLocation: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement...