Executive Assistant

2 days ago


Gurgaon, Haryana, India Egon Zehnder Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Egon Zehnder is one of the world's largest retained executive search consulting firms. Founded in 1964 with a distinctive vision and structure aimed at achieving two basic goals - to place our clients' interests first and to lead our profession in creating value for our clients through the assessment and recruitment of top-level management resources. Established in January 2005, KCI in Gurgaon, works in close collaboration with the Global offices of Egon Zehnder. There are 5 teams that make up KCI: Research, Research Operations, Visual Solutions, Projects/CV Capture and Global Technology Services.

Requirements

A minimum of 5 years as an EA at the executive level, preferably within a professional services environment. Good organizational skills and basic commercial business intelligence are essential. Previous search firm and/or office administration are a plus. The ideal candidate will be a role model for members of the administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met. He or she is the trusted and respected 'right arm' to the executive. Project management experience is a plus.

Responsibilities:

Supporting the Assignment Process

  • Arranging client (CXOs) and candidate meetings
  • Interaction with clients / candidates / overseas offices
  • Travel arrangement (international and domestic)
  • Helping ensure the necessary documentation/ paperwork is in order (Visas, letter of invitation, etc.)
  • Hotel reservations
  • Arranging local transportation
  • Interacting with other EZ offices globally for support as required
  • Drafting and sending off internal communication / memos etc. as required by the Consultant he/ she is working with.

Database Management

  • Adhering to protocols and processes related to EZ proprietary database.
  • Update the database with accurate and timely information.
  • Generating high quality documents from the system
  • Strong process discipline – must know how to use the system and use it in conformance with minimum standards.

Documentation

  • Preparing client ready documents (assignment related and or lead related)
  • Adept in Word, PowerPoint and Excel. Deliver to pre-determined deadlines.

Administrative

  • Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing.
  • Manages a complex calendar and prioritize meetings/calls as needed.
  • Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.
  • Processes expense reimbursements for Consultants and Candidates
  • Communicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external/internal teams.
  • Composes, prepares, and edits correspondence that is often confidential.
  • Performs additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
  • Holds additional Office/Reception responsibilities to ensure the office is operating smoothly.
  • Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)

Project Management/Search Related

  • Serves as client and candidate liaison assisting consultant in maintenance of daily search activities.
  • Provides ongoing project management assistance in complex and confidential assignments
  • Works closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served.
  • Ensures that our global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments.
  • Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure.
  • Takes a proactive approach during the Consultant's absence to minimize effect to the client.
  • Assists accounting department with invoicing to clients.
  • Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.


  • Gurgaon, Haryana, India Maa Laxmi Engg Full time

    We are looking for a Female candidate for our office at Gurgaon. Candidate must have knowledge of all computer work, traveling also. Working time - 9.30 to 6.pm.Job Summary The Junior Executive Assistant - Administration provides essential administrative support to senior executives and the administration department to ensure efficient office operations....

  • Executive Assistant

    4 weeks ago


    Gurgaon, Haryana, India White Force Full time

    JOB DESCRIPTION Job Title Executive Assistant EA Location Gurgaon Haryana Company AITMC Ventures Ltd Job Type Full-Time Experience 3-7 years Industry EdTech


  • Gurgaon, Haryana, India Neuraleap Technology Group Full time

    Job DescriptionJob Title: Executive Assistant & Administration ManagerLocation- Sector 48, Sohna Road GurgaonWere looking for a highly organized and proactive professional to join our client team as an Executive Assistant & Administration Manager. This dual role is key to supporting senior leadership while also overseeing day-to-day administrative operations...


  • Gurgaon, Haryana, India Michael Page Full time

    About Our ClientClient is a fast growing American private equity fund that has been in existence for more than 2 decades, with offices across 6 countries.Job Description- Provide high-level administrative support to executives, including managing calendars scheduling meetings, and coordinating travel arrangements.- Prepare and edit correspondence, reports,...


  • Gurgaon, Haryana, India Edge Executive Search Full time

    Job DescriptionWe are seeking an SQA Engineer to join our team in Gurgaon. This role is for a highly motivated professional who will work closely with product and development teams to ensure software quality through a hybrid approach of both automation and manual testing.Roles and Responsibilities- Work closely with the product team to understand...

  • SQA Engineer

    2 weeks ago


    Gurgaon, Haryana, India Edge Executive Search Full time

    Job DescriptionWe are seeking an SQA Engineer - Automation and Manual Testing to join our team in Gurgaon. This role is for a highly motivated professional who will work closely with product and development teams to ensure software quality through a hybrid approach of both automation and manual testing.Roles and Responsibilities- Work closely with the...


  • Gurgaon, Haryana, India White Force Full time

    Job description Urgent Opening  Designation - Executive Assistant   Salary Budget - Upto 5 LPA Also Depends on your interview and previous salary package  Experience - Minimum 1 to 3 year experience   Gender Preference : Male Qualification:- Any Graduate  Shift Timings : 10:00 AM to 7:00 PM HR Associate Shivani Singh Rajput Contact -...


  • Gurgaon, Haryana, India White Force Full time

    Job description Urgent Opening  Designation - Executive Assistant  Salary Budget - Upto 5 LPA Also Depends on your interview and previous salary package   Experience - Minimum 1 to 3 year experience   Gender Preference : Male  ualification:- Any Graduate   Shift Timings : 10:00 AM to 7:00 PM   HR Associate  Shivani Singh Rajput  ...


  • Gurgaon, Haryana, India Super Management Consultants Full time

    Job DescriptionJob Description:- Executive Assistant to the MD: Act as a strategic partner and confidante to the MD, providing high-level administrative and operational support- Stakeholder Interaction: Interact with senior stakeholders across departments to ensure smooth communication and coordination- Strategic Mindset: Contribute to strategic planning and...


  • Gurgaon, Haryana, India ReNew Full time

    Job DescriptionLocation: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement...