
Executive Assistant
24 hours ago
Egon Zehnder is one of the world's largest retained executive search consulting firms. Founded in 1964 with a distinctive vision and structure aimed at achieving two basic goals - to place our clients' interests first and to lead our profession in creating value for our clients through the assessment and recruitment of top-level management resources. Established in January 2005, KCI in Gurgaon, works in close collaboration with the Global offices of Egon Zehnder. There are 5 teams that make up KCI: Research, Research Operations, Visual Solutions, Projects/CV Capture and Global Technology Services.
Requirements
A minimum of 5 years as an EA at the executive level, preferably within a professional services environment. Good organizational skills and basic commercial business intelligence are essential. Previous search firm and/or office administration are a plus. The ideal candidate will be a role model for members of the administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met. He or she is the trusted and respected 'right arm' to the executive. Project management experience is a plus.
Responsibilities:
Supporting the Assignment Process
- Arranging client (CXOs) and candidate meetings
- Interaction with clients / candidates / overseas offices
- Travel arrangement (international and domestic)
- Helping ensure the necessary documentation/ paperwork is in order (Visas, letter of invitation, etc.)
- Hotel reservations
- Arranging local transportation
- Interacting with other EZ offices globally for support as required
- Drafting and sending off internal communication / memos etc. as required by the Consultant he/ she is working with.
Database Management
- Adhering to protocols and processes related to EZ proprietary database.
- Update the database with accurate and timely information.
- Generating high quality documents from the system
- Strong process discipline – must know how to use the system and use it in conformance with minimum standards.
Documentation
- Preparing client ready documents (assignment related and or lead related)
- Adept in Word, PowerPoint and Excel. Deliver to pre-determined deadlines.
Administrative
- Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing.
- Manages a complex calendar and prioritize meetings/calls as needed.
- Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.
- Processes expense reimbursements for Consultants and Candidates
- Communicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external/internal teams.
- Composes, prepares, and edits correspondence that is often confidential.
- Performs additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
- Holds additional Office/Reception responsibilities to ensure the office is operating smoothly.
- Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)
Project Management/Search Related
- Serves as client and candidate liaison assisting consultant in maintenance of daily search activities.
- Provides ongoing project management assistance in complex and confidential assignments
- Works closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served.
- Ensures that our global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments.
- Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure.
- Takes a proactive approach during the Consultant's absence to minimize effect to the client.
- Assists accounting department with invoicing to clients.
- Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
-
Executive Assistant
2 weeks ago
Gurgaon, Haryana, India Real Jobs Consulting Services Full timeJob DescriptionCompany DescriptionReal Jobs Consulting Services is a trusted name in the placement domain of Gurgaon. We are dedicated to providing high-quality placement services including HR consultancy, manpower recruitment, domestic placement, career consultancy, and work-from-home services. Our expert consultants leverage business potential by offering...
-
Executive Assistant
2 weeks ago
Gurgaon, Haryana, India Jack Martin Full time ₹ 1,04,000 - ₹ 1,30,878 per yearEA To MD Mr. Sumit KkhubchandaniYoutube :Linkedin: Company DescriptionFounded in 2005, Jack Martin is a leader in Consumer Electronics, IT, Mobility, and Lifestyle Accessories. The company has a strong presence in India, as well as parts of Southeast Asia and Africa. With 10 offices in India and over 200 service partners, Jack Martin is well-positioned to...
-
Executive Assistant
2 weeks ago
Gurgaon, Haryana, India Masterblend Industries Full time ₹ 15,00,000 - ₹ 28,00,000 per yearNeed Executive Assistant who can work on Coordination & Tracking, Communication Reporting, Executive Assistance, Personal Assistance, Record Maintenance Support Role, Ability to manage confidential information with discretion
-
Executive Assistant
24 hours ago
Gurgaon, Haryana, India Aesthetic Living Merchants Pvt Ltd Full time ₹ 9,00,000 - ₹ 12,00,000 per yearCompany DescriptionWe are group of companies consisiting of Export House ), buying house ), Online and offline retail brand ) and turn key interior solution provider ) all under one leadershipRole DescriptionThis is a full-time, on-site role for an Executive Assistant at Aesthetic Living Merchants Pvt Ltd, located in Gurugram. The Executive Assistant will be...
-
Executive Assistant
3 weeks ago
Gurgaon, Haryana, India Grrow Property Management Pvt Ltd Full timeJob DescriptionCompany DescriptionEstablished in 2012, Grrow Property Management Pvt Ltd offers first-class real estate services for both end users and investors. Operating from Gurugram, the company has a vast portfolio of properties for sale and rent. Our commitment is to provide exceptional service and solutions that meet the diverse needs of our clients....
-
Executive Assistant
1 week ago
Gurgaon, Haryana, India Gurugram Global Heights School Full time ₹ 1,04,000 - ₹ 1,30,878 per yearCompany DescriptionWelcome to Gurugram Global Heights School (GGHS), where innovative education meets a commitment to shaping future global leaders. Established to provide a holistic learning environment, GGHS empowers students to excel academically, thrive creatively, and act ethically on a global stage. Located in Gurugram, our state-of-the-art campus...
-
Executive Assistant
24 hours ago
Gurgaon, Haryana, India Grrow Property Management Pvt Ltd Full time ₹ 2,40,000 - ₹ 4,80,000 per yearCompany DescriptionEstablished in 2012, Grrow Property Management Pvt Ltd offers first-class real estate services for both end users and investors. Operating from Gurugram, the company has a vast portfolio of properties for sale and rent. Our commitment is to provide exceptional service and solutions that meet the diverse needs of our clients. We pride...
-
Executive Assistant
2 weeks ago
Gurgaon, Haryana, India brandMongo Full time ₹ 1,04,000 - ₹ 1,30,878 per yearCompany DescriptionBrandMongo is a partnership marketing platform dedicated to global marketing promotion services. With a diverse and dynamic network, BrandMongo is uniquely poised to elevate your digital presence. Offering one-stop global promotion and realization services, we leverage rich mobile traffic resources to help advertisers reach high-quality...
-
executive assistant
2 weeks ago
Gurgaon, Haryana, India Naukripay Full time ₹ 8,00,000 - ₹ 12,00,000 per yearmail:- **** Executive Assistant job description typically outlines the responsibilities of supporting key executives within an organization. These roles involve managing calendars, coordinating meetings, handling communications, and assisting with various administrative tasks. The specific duties can vary depending on the company and the executive they...
-
HR Operations
7 days ago
Gurgaon, Haryana, India Executive Search Full time ₹ 9,00,000 - ₹ 12,00,000 per yearKey Responsibilities:Maintain and update HR trackers, dashboards, and databasesSupport day-to-day HR operations (documentation, onboarding/offboarding, letters)Assist in planning and executing employee engagement initiatives and eventsDrive Rewards & Recognition programs through data tracking and communicationPrepare internal decks, mailers, and...