Facilities Manager
5 days ago
About the Role
We are seeking an experienced and proactive Facilities Manager to oversee and manage the day-to-day operations of our facilities. The ideal candidate will ensure a safe, efficient, and well-maintained workplace, while also managing vendors, compliance, and operational efficiency.
Key Responsibilities
Facility Operations & Maintenance
- Oversee building maintenance, housekeeping, security, and administrative support services.
- Ensure electrical, plumbing, HVAC, fire safety, and other utilities are operational and compliant.
- Conduct regular inspections of premises to identify and resolve issues promptly.
Vendor & Contract Management
- Manage third-party vendors for security, housekeeping, repairs, and other services.
- Negotiate and manage contracts to ensure cost-effectiveness and quality service delivery.
- Track vendor performance and ensure adherence to SLAs.
Compliance & Safety
- Ensure statutory and regulatory compliance (fire safety, health & safety, environmental laws).
- Maintain updated licenses, AMC records, and audit documentation.
- Conduct regular safety drills and compliance checks.
Space & Resource Management
- Plan and optimize office space utilization.
- Oversee seating allocation, workstation setups, and space planning for new hires.
- Coordinate office relocations, refurbishments, and infrastructure upgrades.
Budget & Reporting
- Prepare and monitor facility budgets, ensuring cost optimization.
- Track facility expenses, vendor payments, and inventory.
- Maintain MIS reports and present facility performance metrics to management.
People & Service Management
- Lead the facility operations team and provide training and guidance.
- Handle escalations related to office services, security, or maintenance.
- Ensure a high-quality work environment that supports employee productivity.
Requirements
- Graduate/Postgraduate in Facilities/Operations/Business Administration (preferred).
- 4–8 years of experience in facilities, operations, or administration.
- Strong knowledge of facility management best practices, vendor management, and compliance.
- Excellent negotiation, problem-solving, and communication skills.
- Proficiency in MS Office; knowledge of facility management software is a plus.
Why Join Us?
- Opportunity to work in a fast-paced and growing organization.
- Ownership of end-to-end facility operations.
- Dynamic work culture with cross-departmental collaboration.
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