Senior Executive Assistant

1 day ago

Chennai, India Acentra Health Full time

Job Title:

Senior Executive Assistant

Location:

On-site - Chennai

About Acentra Health:

Acentra Health delivers a broad range of health information technology enterprise solutions and customizable products to a diverse base of state and federal agencies. We align, build, and manage innovative, high-quality, cost-effective solutions that help customers achieve their mission, enhance business performance, reduce costs, and improve the health for over 50 million Americans. With locations throughout the U.S. and in India, Acentra Health employs a world-class team of technologists, healthcare subject-matter experts and program managers, all of whom have experience with large scale mission-critical information technology implementations. Innovation and commitment to our mission are core to our DNA. And through our shared values, we foster an environment of inclusion, empowerment, accountability, and fun

Job Description:

We are searching for an Executive Assistant to work closely with our executive team. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/ She will have previous experience working in an office environment, performing administrative duties and providing support to management.

Key Responsibilities

Communication Support and Quality:

  • Responsible for developing, delivering, and managing all forms of internal and external communication, both oral and written, to ensure consistent and effective messaging.
  • This role involves creating high-quality written content and delivering oral presentations, speeches, and communications to stakeholders across various platforms.
  • The ideal candidate should have excellent interpersonal skills and a proven ability to adapt messages to different audiences.

Administrative Support:

  • Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Organize and coordinate executive meetings, including preparation of agendas, minutes, and follow-ups on action items.
  • Screen and prioritize emails, phone calls, and correspondence for the MD.
  • Draft and prepare internal and external communications on behalf of the MD.
  • Prepare reports, presentations, and other documents as requested by the MD.

Stakeholder Management:

  • Act as the point of contact for internal teams, clients, partners, and external stakeholders on behalf of the MD.
  • Build and maintain relationships with key stakeholders, ensuring smooth communication and issue resolution.
  • Handle confidential and sensitive information with the utmost professionalism and discretion.

Event Coordination:

  • Organize and coordinate corporate events, board meetings, conferences, All Hands, Town Halls and off-site activities as required.
  • Ensure all logistics, materials, and resources for meetings and events are properly arranged.

Travel and Expense Management:

  • Arrange complex international and domestic travel itineraries, including flights, accommodations, and ground transportation.
  • Prepare and process expense reports and reimbursements for the MD in a timely manner.

Office and Time Management:

  • Proactively manage and optimize the MD’s time by prioritizing tasks and responsibilities.
  • Ensure that the MD is well-prepared for meetings, briefings, and presentations.
  • Oversee office supplies and equipment related to the MD's workspace and aid as needed.

Qualifications and Skills:

  • Experience : 4+ years of experience in a similar role supporting C-level executives or senior management.
  • Education : Bachelor’s degree in business administration, Communications, Travel, Hospitality, Tourism or equivalent degree.

Skills :

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Teams, Breakout rooms).
  • Ability to prioritize and manage multiple tasks in a fast-paced environment.
  • Strong problem-solving and decision-making skills.
  • Attention to detail and accuracy.
  • Excellent English writing and speaking skills.
  • Extremely professional etiquette.
  • Ability to hold highest level of confidentiality.
  • 2 years of experience in hosting meetings using Teams and Zoom is a must. Experience in running meetings on Teams and Zoom with creating break out rooms, run reports is mandatory.
  • 2 years of in hosting company events like All Hands and Town Halls is mandatory.
  • 2 years of experience in hosting company leadership visits like CEO, CFO etc.
  • 2 years of experience in MS Outlook calendar management is mandatory.
  • Good experience in MS office tools – Excel, Word and PowerPoint
  • 1 year of experience in flight and hotel bookings for all employees is a must. We will have a travel agency to support the bookings but managing the overall bookings and communication is required.
  • Flexible to travel to different office locations or events in different locations

Other Requirements:

  • Availability to work flexible hours and to travel as needed.
  • Ability to work independently and anticipate the needs of the Managing Director.

Key Competencies

  • Proactive and Self-Motivated : Takes initiative and works independently to ensure that tasks are completed efficiently.
  • Strong Interpersonal Skills : Demonstrates emotional intelligence, maintains positive relationships with stakeholders, and resolves issues diplomatically.
  • Time Management : Excellent ability to manage multiple tasks and deadlines.
  • Adaptability : Able to handle rapidly changing priorities in a dynamic environment.

Problem Solver : Ability to anticipate challenges and offer strategic solutions.

  • Executive Assistant

    4 weeks ago

    Chennai, Tamil Nadu, India Intuit Management Consultancy Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Intuit Management Consultancy. As an Executive Assistant, you will provide administrative support to our Managing Partner, ensuring the smooth operation of the organization.Key Responsibilities:Provide exceptional administrative support to...

  • Executive Assistant to Senior Leaders

    3 weeks ago

    Chennai, Tamil Nadu, India ADCI - Tamil Nadu Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to support our Two Directors on the AGI Data Services team in Chennai, TN. This is a unique opportunity to work in a fast-paced, exciting, and growing organization.Key ResponsibilitiesManage confidential information and maintain professionalism in dealing with senior...

  • Customer Care Executive

    5 months ago

    Chennai, India Telecaller executive Full time

    **Pulled from the full job description** - Flexible schedule - Health insurance - Paid sick time - Paid time off ₹15,000 - ₹20,000 a month Job type Permanent Fresher Full-time Shift and schedule Day shift Benefits & Perks Paid time off, Paid sick time **Benefits**: Pulled from the full job description Flexible schedule Paid sick time Paid time off Job...

  • Executive Assistant

    3 weeks ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    Job Summary:As an Executive Assistant to the CEO, you will play a crucial role in managing the CEO's day-to-day operations and ensuring the efficient functioning of the office. You will handle a variety of tasks that require exceptional attention to detail, confidentiality, and strong interpersonal skills.Key Responsibilities:• Calendar Management:...

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India Intuit Management Consultancy Full time

    Executive Assistant RoleWe are seeking a highly skilled and experienced Executive Assistant to support our Managing Partner. This dynamic role serves as a trusted resource for our Partner, providing business analysis, overall assistance, and managing special projects.The ideal candidate will be involved in crucial strategic data gathering, preparing...

  • Executive Assistant

    5 months ago

    Chennai, India GUVI Geek Network Pvt Ltd Full time

    level systems and operations. **Role**:Executive Assistant** **Type of Job**: Full-Time **Responsibilities and Duties**: - Support the **Head of Operations** primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Plan and...

  • Senior executive assistant

    1 day ago

    Chennai, India Acentra Health Full time

    Job Title: Senior Executive Assistant Location: On-site - Chennai About Acentra Health: Acentra Health delivers a broad range of health information technology enterprise solutions and customizable products to a diverse base of state and federal agencies. We align, build, and manage innovative, high-quality, cost-effective solutions that help...

  • Executive Assistant

    3 weeks ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    About the Role:We are seeking a highly organized and proactive Executive Assistant to support our CEO and help streamline operations. As a key member of our team, you will play a crucial role in managing the CEO's day-to-day activities, ensuring the efficient functioning of the office, and handling a variety of tasks that require exceptional attention to...

  • Senior Sales Executive Assistant Manager

    4 weeks ago

    Chennai, Tamil Nadu, India Careerconnects Full time

    Job Title: Senior Sales Executive Assistant ManagerAt Careerconnects, we are seeking a highly skilled and experienced Senior Sales Executive Assistant Manager to join our team. The successful candidate will be responsible for leading sales teams, developing and implementing sales strategies, and driving business growth.Key Responsibilities:Lead sales teams...

  • Executive Assistant to CEO

    5 months ago

    Chennai, India Cordius Technology Solutions Pvt Ltd Full time

    **Hiring for Executive Assistant to CMD (Chief Managing Director)!** **Experience: 8 - 12 Years** **Note: Preferably 5 years as EA to MD or any CXO** **Location: Chennai** **Gender Preference: Male** **Qualification: MBA (Finance) - Mandatory** **Language: English, Tamil - Preferably Hindi** **Responsibilities**: - Business Analytics & Reports -...

  • Executive Assistant for Senior Leaders

    4 weeks ago

    Chennai, Tamil Nadu, India JLL Full time

    Empowering Your Career at JLLJLL is a leading global provider of real estate and investment management services. We're committed to hiring talented individuals and empowering them to thrive in their careers.About the RoleWe're seeking an Executive Assistant to support our senior leaders. As a key member of our team, you'll provide administrative support,...

  • Executive Assistant

    1 week ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    About the Role:As an Executive Assistant to the CEO, you will play a crucial role in managing the day-to-day operations of the office. This includes handling a variety of tasks that require exceptional attention to detail, confidentiality, and strong interpersonal skills.Key Responsibilities:Calendar Management: Schedule and coordinate meetings,...

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    About the Role:We are seeking a highly organized and proactive Executive Assistant to support our CEO and help streamline operations. As a key member of our team, you will play a crucial role in managing the CEO's day-to-day activities, ensuring the efficient functioning of the office, and handling a variety of tasks that require exceptional attention to...

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    About Kavi Software Technologies Private LimitedWe are a leading software solutions provider, offering a comprehensive set of services to support the end-to-end data lifecycle. Our R&D centre, Kavi Labs, enables clients to test emerging technologies and prototype proof-of-concepts before investing in data infrastructures and enterprise-wide AI-powered...

  • Senior executive assistant

    1 day ago

    Chennai, India Acentra Health Full time

    Job Title:Senior Executive AssistantLocation:On-site - ChennaiAbout Acentra Health:Acentra Health delivers a broad range of health information technology enterprise solutions and customizable products to a diverse base of state and federal agencies. We align, build, and manage innovative, high-quality, cost-effective solutions that help customers achieve...

  • Senior Executive Assistant

    21 hours ago

    Chennai, India Acentra Health Full time

    Job Title:Senior Executive AssistantLocation:On-site - ChennaiAbout Acentra Health:Acentra Health delivers a broad range of health information technology enterprise solutions and customizable products to a diverse base of state and federal agencies. We align, build, and manage innovative, high-quality, cost-effective solutions that help customers achieve...

  • Executive Assistant to CEO

    5 months ago

    Chennai, India finequs Full time

    Company Finequs is India’s largest multi-channel / multi-lender network. With over 1 Mn points of presence across India (and growing!), Finequs specializes in enabling lenders to reach the 160Mn underserved customers and in turn, providing these customers easy access to institutionalized and regulated credit products. Job Title Executive Assistant to...

  • Executive Assistant

    2 months ago

    Kodambakkam, Chennai, Tamil Nadu, India Beej Network Private Limited Full time

    Hi All, We have opening for Executive Assistant Job role: Executive Assistant **Experience: 1 to 2yrs (In Executive Assistant Field or Personal Assistant Field)** Job Location: Chennai( Kodambakkam) **Salary Package: 20,000 to 28,000₹ Take Home** - Coordinate complex scheduling and calendar management, as well as content and flow of information to senior...

  • Senior Sales Executive Assistant Manager

    3 weeks ago

    Chennai, Tamil Nadu, India Careerconnects Full time

    Job Title: Senior Sales Executive Assistant ManagerJob Summary:We are seeking a highly skilled Senior Sales Executive Assistant Manager to join our team at Careerconnects. As a key member of our sales team, you will be responsible for driving sales growth, building strong relationships with clients, and delivering exceptional customer service.Key...

  • Executive Assistant

    4 weeks ago

    Chennai, Tamil Nadu, India Kavi Software Technologies Private Limited Full time

    About Kavi Software Technologies Private Limited:We offer a comprehensive set of software solutions and services to support the end-to-end data analytics lifecycle. Our R&D centre, Kavi Labs, provides an extended R&D team for clients to test emerging technologies and rapidly prototype proof of concepts before investing in data infrastructures and...