Bidding Executive

3 weeks ago

bhubaneswar, India Surya International Enterprise Private Limited Full time
Job Title: Bidding Executive
Location: Bhubaneswar
Department: Tender
Reports to: Manager
Employment Type: Full-time
Salary: Negotiable
Position Overview:
We are looking for a motivated and detail-oriented Bidding Executive to join our team. The ideal candidate will be responsible for managing the end-to-end bidding process for various projects. This role involves preparing and submitting high-quality bids and tenders, coordinating with internal teams, and ensuring timely responses to client requests. As a Bidding Executive, you will work closely with project teams, suppliers, and clients to ensure that bids are competitive, accurate, and in compliance with all requirements.
Key Responsibilities:
Bid Preparation and Submission:
Review tender documents, drawings, specifications, and client requirements to understand the scope of work.
Assist in the preparation and submission of competitive bids, including technical, commercial, and financial proposals.
Ensure that all bid documents are complete, accurate, and in compliance with client specifications and deadlines.
Cost Estimation and Pricing:
Assist in the preparation of cost estimates and pricing based on the scope of work and project requirements.
Coordinate with suppliers, subcontractors, and internal teams to obtain quotes for materials, labor, and equipment.
Ensure that cost estimates are competitive while meeting internal profitability and cost control objectives.
Coordination with Internal Teams:
Work closely with project managers, engineers, procurement, and legal teams to gather necessary technical and commercial information for the bid.
Ensure that all relevant information (e.g., specifications, qualifications, and company profile) is included in the tender submission.
Coordinate with cross-functional teams to review and finalize bids before submission.
Document Management:
Maintain an organized record of all tender submissions, including project scope, pricing details, correspondence, and contractual documents.
Ensure proper documentation and filing for future reference or audits.
Assist in preparing reports on bidding activities and results.
Bid Clarifications and Follow-ups:
Respond to client queries and requests for clarifications during the tender process.
Follow up with clients and stakeholders on submitted bids to confirm receipt and check on evaluation status.
Support the team in organizing meetings and conference calls to discuss bid progress and clarifications.
Bid Tracking and Reporting:
Track ongoing and upcoming tenders, ensuring deadlines are met and all required information is gathered and submitted on time.
Monitor the status of submitted bids and report on the progress to senior management.
Maintain a database of all submitted bids and their outcomes to improve future bid strategies.
Market Research and Competitor Analysis:
Conduct research to understand industry trends, competitor bidding strategies, and market pricing.
Assist in developing strategies to improve the competitiveness of future bids by analyzing past submissions and identifying areas for improvement.
Client Interaction:
Communicate with clients, suppliers, and subcontractors to gather additional information and resolve issues related to tenders.
Assist in developing and maintaining strong relationships with clients and other key stakeholders in the bidding process.
Administrative Support:
Assist in administrative tasks related to the bidding process, such as preparing presentations, organizing files, and managing communications.
Help ensure that all documentation required for audits or post-bid review is available and up to date.
Required Skills and Qualifications:
Education:
Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field. (or equivalent combination of education and experience).
Experience:
(1-3 years) of experience in bidding, tendering, or procurement roles, ideally within industries such as construction, engineering, manufacturing, or similar sectors.
Exposure to the tendering and bidding process, including understanding of bid documentation and contract terms.
Technical Skills:
Proficiency in MS Office Suite (Excel, Word, PowerPoint).
Familiarity with bidding or project management software (e.g., Procore, BidMaster, etc.) is a plus.
Basic understanding of pricing and cost estimation methods for projects.
Communication Skills:
Strong verbal and written communication skills to prepare clear and professional bid documents, proposals, and reports.
Ability to interact effectively with internal teams, clients, suppliers, and subcontractors.
Organizational Skills:
Strong attention to detail and ability to manage multiple bids simultaneously while meeting deadlines.
Excellent organizational skills to maintain an efficient filing and documentation system.
Time Management:
Ability to prioritize tasks and work under tight deadlines in a fast-paced environment.
Flexibility and adaptability to work on multiple bids at the same time.
Analytical Skills:
Ability to analyze technical documents, client requirements, and cost data to produce competitive bids.
A keen eye for detail to ensure accuracy in all aspects of bid preparation and submission.
Preferred Qualifications:
Experience in a specific industry such as construction, engineering, or manufacturing is advantageous.
Understanding of construction or engineering terminology and project documentation.
Familiarity with tendering processes and legal or contractual terms related to bid submissions.
Why Join Us?
Competitive Salary & Benefits: We offer a competitive salary, benefits, and performance-based incentives.
Growth Opportunities: Be part of a dynamic, growing team and gain exposure to diverse and challenging projects.
Professional Development: We support your career development through training, certifications, and opportunities for advancement.

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