Contract Execution and Administration

About Us:

Broadridge Financial Solutions (NYSE: BR), a global Fintech leader with over $6 billion in revenues, provides the critical infrastructure that powers investing, corporate governance, and communications to enable better financial lives. We deliver technology-driven solutions that drive business transformation for banks, broker- dealers, asset and wealth managers and public companies. Broadridge's infrastructure serves as a global communications hub enabling corporate governance by linking thousands of public companies and mutual funds to tens of millions of individual and institutional investors around the world. Our technology and operations platforms underpin the daily trading of more than $10 trillion of equities, fixed income and other securities globally. A certified Great Place to Work, Broadridge is part of the S&P 500 Index, employing over 14,000 associates in 21 countries. For more information about us, please visit broadridge.com.

Job Description Summary:

As part of the Broadridge Strategic Sourcing Group (SSG), the Lead Contract Administrator will manage the operational execution, archiving, management and performance of the Supplier contracts database and repository, which is maintained on the Source-To-Pay (S2P) technology platform named Zycus, for all contract forms and documents that are executed with vendors across the entire Broadridge international enterprise.

Job Responsibilities:

• Contract Development: Responsible for the development, negotiation and drafting of agreements with vendors, working in partnership with SSG, suppliers, Law Department, and various Broadridge stakeholders and business units.

• Contract Execution: When vendor-related agreements are negotiated and agreed to by Broadridge stakeholders (i.e. Strategic Sourcing Group, Law Department, other Broadridge business areas, etc.), manage the execution and e-signature process with the authorized Broadridge signatory, as well as the corresponding Supplier signatory.

• Contract Archiving : Capture and upload all such vendor contract documents into the Zycus S2P application module called iContract. Such contract archiving responsibilities will also include the uploading of other vendor-related agreements that may have been executed elsewhere throughout the company, and not through the Zycus S2P platform.

• Contract Metadata Collection and Capture : For all uploaded agreements, enter all required itemized metadata elements (ex. contracting parties, effective/expirations dates, good or services acquired, other contract terms & conditions, etc.) into the iContract record. This shall include the expert review of the contract document itself in order to identify these discrete data elements, and then manually entering that data into the appropriate fields of the iContract record. These duties may involve the utilization of artificial intelligence (AI) features and functionality within the Zycus S2P platform.

• Contract Repository Management: Update and maintain all online contract records on an ongoing basis, as may be indicated due to changes in the supplier agreements or Strategic Sourcing Group archiving policies.

• Contract Maintenance: Review requests to change contract terms & conditions or contract templates/forms, assessing the risk of such changes, and recommending appropriate responses. Secures approval from Broadridge Law Department (if required), and negotiates resolution with Suppliers.

• Contract Auditing : Responsible for performing routine contracts audits to ensure that users of the iContract module adhere to defined standards and expectations (i.e. capturing required contract metadata, utilizing approved contract language for defined clauses, signing standards are followed, etc.)

• Reporting and Metrics: Based on metadata or other iContract information, produce reporting upon request related to contracting activity, status or other metrics associated with contract administration or operations, such as upcoming contract renewals or expirations.

• Organizational Skill: Demonstrate knowledge of Broadridge organization, Fintech companies and impacted stakeholders.

• Technical Expertise : Leverage understanding of procurement processes, procurement technology and sourcing models, particularly related to contract management.

• Leadership : Provide direction, identify change impact risks, and develop creative solutions to meet contract administration and operations goals.

• Management: Manage internal and external stakeholders, promoting collaboration garnering buy-in to associated objectives.

Preferred Qualifications:

• Juris Doctor (JD) or paralegal degree preferred, college undergraduate degree required
• 4 - 5 years of experience in contracting for procurement, with particular expertise in contracting for IT, Marketing, HR, Legal, Finance and Facilities
• Familiarity with supply management, sourcing or procurement discipline, with experience in indirect procurement, operations and financial analysis preferred
• Previous experience utilizing a contract database/repository, including the management or operation of that contract repository
• Experienced with process management and improvement methodologies
• Exceptional communication skills - both written and verbal
• Able to work effectively at all levels in an organization
• Excellent active listening skills
• Problem solving and root cause identification skills
• Strong analytic and decision-making abilities
• Must be a team player and able to work with and through others
• Ability to influence others and move toward a common vision or goal
• Highest level of ethics and integrity

Ideal Candidate Profile - Skills/Competencies:

• Analytical & Problem-Solving Skills: Strong ability to assess complex issues, identify problems, and develop effective solutions in a timely manner.
• Proficiency in Microsoft Office Suite: Advanced skills in Excel, Word, PowerPoint, and Outlook to manage and analyze data, create reports, and communicate effectively.
• Strong Process Management Skills: Proven ability to manage, track, and optimize processes, ensuring timely completion of contract deliverables.
• Fast-Paced Environment Performance: Ability to thrive in a goal-oriented, time-sensitive, and dynamic environment, meeting deadlines while maintaining quality.
• Hands-On Experience with CLM Software:
• Must have hands-on experience in Contract Administration using one of the following CLM software tools: Zycus iContract (preferred), DocuSign, Icertis, Conga, Coupa, SAP Ariba, or GEP.
• Experience in both Contracts Administration (Primary) and Contract Execution (Secondary).
• Contract Management Experience:
• Experience creating new contracts, reviewing clauses, redlining documents, and negotiating terms/language.
• Hands-on experience in executing various contract types, including SOW, NDA, PSA, MSA, CO, and Addendums.
• E-Signature Tools: Proficient in using E-Sign tools such as Certinal, DocuSign, or Adobe ESign to facilitate contract execution.

Why Broadridge?

• Inclusive Culture: Join a diverse, welcoming environment where every voice is valued and heard.
• Endless Learning: Access continuous learning and development opportunities to help you grow professionally.
• Global Impact: Be part of teams that make a difference around the world, touching every corner of the globe.
• Career Growth: Enjoy a clear path for career advancement with mentorship from industry leaders.

Ready for Next ?

If you're eager to make an impact in the tech world, Broadridge is the place for you. Bring your passion, and we’ll provide the platform for you to thrive. Apply now with your resume and a cover letter that tells us why you’re excited about this opportunity.