hotsourced | Bookkeeper

About The Company
The company is run by Explorers for Explorers, united on a mission to rekindle the long gone spirit of exploration. Their Expedition Micro Cruises take the smallest group sizes in the Arctic ( only 12 guests ) and Antarctic ( only 48 guests ). They are low impact , and sustainable and offer our guests an authentic, unrivalled experience free from the crowds of larger vessels.
Position Overview:
We are seeking a detail-oriented and experienced Bookkeeper to manage financial transactions and records for our cruise tourism operations. The ideal candidate will have a solid understanding of accounting principles, exceptional organizational skills, and a passion for the tourism and hospitality industry. This role ensures accurate financial reporting, compliance with industry regulations, and efficient management of day-to-day financial tasks.
Role Responsibilities - What you’ll be doing:
Financial Transactions and Records
• Maintain and update the general ledger, ensuring accuracy in all financial entries.
• Record and reconcile daily cash inflows and outflows from cruise operations in the bank accounts.
• Process invoices, payments, and refunds, including customer deposits and cancellations.
• Track and manage accounts payable and receivable to ensure timely payments.
Payroll and Expense Management
• Prepare payroll and process payments for all staff. • Prepare payroll journals and reconcile to bank account. • Settle Payroll taxes and pension liabilities on a timely basis.
• Monitor and record staff expenses, ensuring they are within approved budgets.
• Reconcile staff commissions and gratuities.
Financial Reporting
• Assist in monthly, quarterly, and annual financial statements, including profit and loss (P&L) statements, balance sheets, and cash flow reports. • Post monthly deferred income and deferred costs journals. • Post monthly accruals and prepayments journals. • Prepare monthly balance sheet reconciliations. • Prepare VAT returns on a timely basis for review and submission.
• Assist CFO with analytical review queries on cruise revenue and operating costs.
• Assist in preparing budgets and forecasts for upcoming cruise seasons. • Carry out ad hoc Finance tasks as required.
Reconciliations and Audits
• Reconcile all bank accounts and credit card statements.
• Work with owners and CFO to ensure compliance with industry and regulatory standards.
Systems and Technology
• Utilize accounting software Xero to maintain financial records.
• Work with point-of-sale (POS) systems used onboard and integrate data into financial reports
Requirements - What we’re looking for:
• Proven experience as a Bookkeeper, preferably in the tourism or hospitality industry.
• Proficiency in accounting software Xero and Microsoft Excel.
• Strong understanding of bookkeeping and financial principles (e.g., GAAP or IFRS).
• Exceptional organizational skills and attention to detail.
• Ability to meet deadlines and manage multiple tasks efficiently.
Preferred Qualifications
• Knowledge of the cruise or tourism industry, including revenue streams, tax implications, and regulatory requirements.
• Experience with point-of-sale systems and integrating data into financial systems.
• Familiarity with multi-currency accounting and international financial regulations.
Education and Experience
• Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Minimum of 3 years of bookkeeping experience, preferably in the tourism, hospitality, or cruise industry.
• Certification in bookkeeping or accounting (e.g., AAT, ICB, or equivalent) is a plus.
Key Competencies
• Strong analytical and problem-solving skills.
• High level of integrity and ability to handle confidential information.
• Excellent communication skills to create inter departmental relations
• Adaptability to dynamic industry demands and peak tourism seasons.
Work Schedule
As the client is UK-based, you will be required to work in UK daytime:
Monday to Friday
13:30 - 22:30 IST (08:00 am - 17:00 GMT)
Pay & Benefits - What you’ll get in return:
Annual CTC: 7 to 10 lakhs
Fully remote role
Be part of a passionate, friendly and transparent culture which encourages your suggestions for improvement as we grow
Full training and ongoing support
An unparalleled opportunity to be a team member of the UK’s largest mobile servicing, maintenance and repair business

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