Junior purchase

The Junior Purchase Officer is responsible for assisting the purchasing team in sourcing materials, processing orders, and maintaining vendor relationships.

This entry-level role involves learning procurement processes, helping with the documentation of purchases, and ensuring timely delivery of products or services.

The Junior Purchase Officer supports the senior procurement team in managing the supply chain and vendor performance.

Key Responsibilities: Assist in Supplier Sourcing: Research and identify potential suppliers for goods and services.

Assist in evaluating suppliers based on price, quality, and reliability.

Purchase Order Management: Help in the creation and management of purchase orders (POs).

Ensure that POs are accurate and processed in a timely manner.

Follow up with suppliers for order confirmation and delivery schedules.

Vendor Communication: Communicate with suppliers to resolve any issues related to pricing, delivery, or product quality.

Maintain records of interactions with suppliers for future reference.

Inventory Monitoring: Assist in monitoring inventory levels to ensure necessary stock is available without over-ordering.

Collaborate with the inventory and warehouse teams to track incoming shipments and stock status.

Cost Control and Analysis: Support the senior purchasing staff in price comparisons and cost analyses to identify the best deals.

Track and report price fluctuations and market trends that may affect procurement decisions.

Documentation & Record Keeping: Ensure all procurement-related documentation is properly filed and maintained, including POs, invoices, and contracts.

Assist in maintaining accurate records of vendor details and purchase histories.

Support in Negotiation: Participate in negotiations with vendors under the guidance of senior staff to help secure favorable terms and conditions.

Compliance & Ethical Practices: Ensure that all purchasing activities comply with company policies and legal standards.

Adhere to ethical purchasing practices and maintain integrity in all dealings with suppliers.

Assist in Reporting: Help in generating reports on procurement activities, including purchase order status, supplier performance, and cost savings.

Learning & Development: Stay up-to-date with procurement best practices and industry trends.

Take part in any training or development programs offered by the company to improve purchasing and negotiation skills.

Skills and Qualifications: Bachelor’s degree in Supply Chain Management, Business Administration, or related field (or equivalent work experience).

Basic understanding of purchasing processes and procurement principles.

Strong organizational skills and attention to detail.

Good communication and interpersonal skills.

Ability to work under the direction of senior purchasing staff.

Proficiency in Microsoft Office Suite (especially Excel) and basic understanding of procurement software (e.g., SAP, Oracle).

Ability to manage multiple tasks and prioritize effectively.