Senior Proposal Writer

Role Snapshot Title: Senior Proposal Writer — HHS Work Hours: Must overlap with US time zones (EST/CST) Type: Full-time Reports to: Manager – Presales / Proposal Management Start: (ASAP / within 30 days) Must-Have Experience (Knockout if missing) 6–10+ years proposal writing for U.S. State/Local HHS programs (e.g., Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF ). Demonstrated ownership of RFP-compliant narratives (exec summary, technical/management approach, staffing plans, past performance, resumes). Compliance matrix creation and section traceability. Shipley/APMP knowledge (APMP Foundation or above preferred). Experience leading Pink/Red/Gold reviews and incorporating feedback under tight deadlines. Advanced MS Word formatting; strong PowerPoint; SharePoint/Teams collaboration. Willingness to provide 2–3 redacted writing samples . Good-to-Have Familiarity with MITA, CMS/T-MSIS, HITRUST/PHI considerations. Exposure to Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity narratives. Portal experience (e.g., Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet ). Canva/Visio/Figma for quick diagrams. Day-to-Day Lead end-to-end content development, ensure compliance, craft win themes/discriminators , and coordinate SMEs and reviews. Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices. DETAILED JOB DESCRIPTION: About the Role We’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health —to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win. What You’ll Do Own the narrative: Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections. RFP compliance: Build and maintain compliance matrices , templates, and outlines; ensure every requirement is addressed with traceability to the RFP. Win strategy & themes: Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity). Interview & synthesize: Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses. Color team leadership: Plan and facilitate Pink/Red/Gold reviews; incorporate feedback and de-risk gaps ahead of submission. Reusable content library: Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices. Graphics & visuals: Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed). Schedule & governance: Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint portals. Quality management: Apply Shipley/APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency. Market intel: Track opportunity trends across HHS programs , understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators. What You’ll Bring Experience: 6–10+ years in proposal writing for U.S. State/Local HHS technology programs (services, solutions, and/or staff augmentation). Domain fluency: Hands-on writing for Medicaid/MMIS , Child Welfare/Child Support , Public Health , Eligibility/Enrollment , SNAP/TANF , Interoperability , Data & Analytics , Cloud/DevOps , Cybersecurity , and PMO/Agile topics. Methodologies: Strong grasp of Shipley or APMP frameworks; able to drive compliance and scoring. Writing excellence: Proven track record producing clear, evaluable, and persuasive responses; mastery of active voice, section structuring, and evaluation-friendly formatting. Process discipline: Comfortable working through compressed timelines , multiple stakeholders, and version control. Tools: MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with GovWin/Bonfire/Periscope/BidSync portals; exposure to proposal automation/knowledge base tools is a plus. Collaboration: Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership. Education/Certs: Bachelor’s degree required; APMP-Foundation/Practitioner preferred. Nice-to-Have Experience writing pricing narratives , assumptions, and risk registers (no costing required). Exposure to modular modernization , MITA , HITRUST/PHI , CMS/T-MSIS standards. Basic familiarity with Canva/Visio/Figma for quick diagrams.