Senior Proposal Writer

Role SnapshotTitle: Senior Proposal Writer — HHSWork Hours: Must overlap with US time zones (EST/CST)Type: Full-timeReports to: Manager – Presales / Proposal ManagementStart: [ASAP / within 30 days]Must-Have Experience (Knockout if missing)6–10+ years proposal writing for U.S. State/Local HHS programs (e.g., Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF).Demonstrated ownership of RFP-compliant narratives (exec summary, technical/management approach, staffing plans, past performance, resumes).Compliance matrix creation and section traceability.Shipley/APMP knowledge (APMP Foundation or above preferred).Experience leading Pink/Red/Gold reviews and incorporating feedback under tight deadlines.Advanced MS Word formatting; strong PowerPoint; SharePoint/Teams collaboration.Willingness to provide 2–3 redacted writing samples.Good-to-HaveFamiliarity with MITA, CMS/T-MSIS, HITRUST/PHI considerations.Exposure to Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity narratives.Portal experience (e.g., Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet).Canva/Visio/Figma for quick diagrams.Day-to-DayLead end-to-end content development, ensure compliance, craft win themes/discriminators, and coordinate SMEs and reviews.Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices.DETAILED JOB DESCRIPTION: About the RoleWe’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health—to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win.What You’ll DoOwn the narrative: Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections.RFP compliance: Build and maintain compliance matrices, templates, and outlines; ensure every requirement is addressed with traceability to the RFP.Win strategy & themes: Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).Interview & synthesize: Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.Color team leadership: Plan and facilitate Pink/Red/Gold reviews; incorporate feedback and de-risk gaps ahead of submission.Reusable content library: Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.Graphics & visuals: Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed).Schedule & governance: Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint portals.Quality management: Apply Shipley/APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency.Market intel: Track opportunity trends across HHS programs, understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators.What You’ll BringExperience: 6–10+ years in proposal writing for U.S. State/Local HHS technology programs (services, solutions, and/or staff augmentation).Domain fluency: Hands-on writing for Medicaid/MMIS, Child Welfare/Child Support, Public Health, Eligibility/Enrollment, SNAP/TANF, Interoperability, Data & Analytics, Cloud/DevOps, Cybersecurity, and PMO/Agile topics.Methodologies: Strong grasp of Shipley or APMP frameworks; able to drive compliance and scoring.Writing excellence: Proven track record producing clear, evaluable, and persuasive responses; mastery of active voice, section structuring, and evaluation-friendly formatting.Process discipline: Comfortable working through compressed timelines, multiple stakeholders, and version control.Tools: MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with GovWin/Bonfire/Periscope/BidSync portals; exposure to proposal automation/knowledge base tools is a plus.Collaboration: Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership.Education/Certs: Bachelor’s degree required; APMP-Foundation/Practitioner preferred.Nice-to-HaveExperience writing pricing narratives, assumptions, and risk registers (no costing required).Exposure to modular modernization, MITA, HITRUST/PHI, CMS/T-MSIS standards.Basic familiarity with Canva/Visio/Figma for quick diagrams.