Senior Proposal Writer

Role Snapshot - Title: Senior Proposal Writer — HHS - Work Hours: Must overlap with US time zones (EST/CST) - Type: Full-time - Reports to: Manager – Presales / Proposal Management - Start: [ASAP / within 30 days] Must-Have Experience (Knockout if missing) - 6–10+ years proposal writing for U.S. State/Local HHS programs (e.g., Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF). - Demonstrated ownership of RFP-compliant narratives (exec summary, technical/management approach, staffing plans, past performance, resumes). - Compliance matrix creation and section traceability. - Shipley/APMP knowledge (APMP Foundation or above preferred). - Experience leading Pink/Red/Gold reviews and incorporating feedback under tight deadlines. - Advanced MS Word formatting; strong PowerPoint; SharePoint/Teams collaboration. - Willingness to provide 2–3 redacted writing samples. Good-to-Have - Familiarity with MITA, CMS/T-MSIS, HITRUST/PHI considerations. - Exposure to Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity narratives. - Portal experience (e.g., Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet). - Canva/Visio/Figma for quick diagrams. Day-to-Day - Lead end-to-end content development, ensure compliance, craft win themes/discriminators, and coordinate SMEs and reviews. - Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices. DETAILED JOB DESCRIPTION: About the Role We’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health—to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win. What You’ll Do - Own the narrative: Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections. - RFP compliance: Build and maintain compliance matrices, templates, and outlines; ensure every requirement is addressed with traceability to the RFP. - Win strategy & themes: Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity). - Interview & synthesize: Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses. - Color team leadership: Plan and facilitate Pink/Red/Gold reviews; incorporate feedback and de-risk gaps ahead of submission. - Reusable content library: Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices. - Graphics & visuals: Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed). - Schedule & governance: Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint portals. - Quality management: Apply Shipley/APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency. - Market intel: Track opportunity trends across HHS programs, understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators. What You’ll Bring - Experience: 6–10+ years in proposal writing for U.S. State/Local HHS technology programs (services, solutions, and/or staff augmentation). - Domain fluency: Hands-on writing for Medicaid/MMIS, Child Welfare/Child Support, Public Health, Eligibility/Enrollment, SNAP/TANF, Interoperability, Data & Analytics, Cloud/DevOps, Cybersecurity, and PMO/Agile topics. - Methodologies: Strong grasp of Shipley or APMP frameworks; able to drive compliance and scoring. - Writing excellence: Proven track record producing clear, evaluable, and persuasive responses; mastery of active voice, section structuring, and evaluation-friendly formatting. - Process discipline: Comfortable working through compressed timelines, multiple stakeholders, and version control. - Tools: MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with GovWin/Bonfire/Periscope/BidSync portals; exposure to proposal automation/knowledge base tools is a plus. - Collaboration: Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership. - Education/Certs: Bachelor’s degree required; APMP-Foundation/Practitioner preferred. Nice-to-Have - Experience writing pricing narratives, assumptions, and risk registers (no costing required). - Exposure to modular modernization, MITA, HITRUST/PHI, CMS/T-MSIS standards. - Basic familiarity with Canva/Visio/Figma for quick diagrams.