Senior Specialist Facilities

3 weeks ago

noida, India Vensure Employer Solutions Full time

About the company:

Vensure Employer Solutions is a 19+ years old SAAS based IT Product company in the HR domain. We provide end-to-end HR solution to 90+ thousand clients in the USA. Our client list includes the US Army, Fox Studios, Disney Studios, and Harvard University. We provide HR & a Human Capital suite of Hire to Retire services, such as Payroll services, Benefits administration, Tax services, Garnishment, Performance Management, and some interesting physical products like bio metrics and HR Information Systems (HRIS). We have more than 14 thousand employees worldwide, and we are a 30 Billion Dollar revenue company catering to more than 1.2 million worksite employees. This makes us the 2nd largest company in the world after ADP.


To know more about us, visit us at


About the role:

Sr. Specialist - Facilities & Events, provides administrative and managerial support to an executive or senior-level manager and drives employee engagement. Plays a vital role in supporting the day-to-day operations of the organization/department as needed.


Responsibilities:


  • Manager front office operations.
  • Manage executive leader calendar and set up meetings: Coordinate and prioritize SVP’s commitments in coordination with other business leaders.
  • Pre and Post meeting: Handle meeting logistics, including preparation, attendance, and follow-up actions. Prepare MOMs for the meetings
  • Expense and Supplies Management: Maintain and reconcile the details for all the office expenses and supplies
  • Awareness and Information Circulation: To conduct events and publish circulations that create awareness about company policies and upcoming events.
  • Event Coordination: Support event engagement team in ensuring smooth conduct of Employee Engagement activities. Ensure that all the logistics are arranged within defined timelines.
  • Transport Coordination: To support coordination between the transport team and employees. Support teams in ensuring employees adhere to transport policies and procedures.
  • Onboarding Support: To support new hires in onboarding activities and coordinate between different departments to ensure that onboarding of new hires is seamless and in accordance with laid policy.
  • Hygiene Check Support: To ensure hygiene adherence of employees in line with company policies such as Dress Code, Workstation Policy, Code of Conduct, IT regulations, Transport Policy, and Badging adherence etc.
  • Coordination of guests: Welcome guests by greeting them, organizing the event as per the guest’s calendar, answering or referring inquiries, situating guests in the conference room or other designated area, and offering them tea/coffee/water to make them comfortable while they wait.
  • Itinerary Management: Arrange and coordinate travel plans, including flights, accommodations, and detailed itineraries, when needed.
  • Expense Reconciliation: To check a keep on expenses and reconcile when needed. Maintain relevant trackers and publish them.
  • Coordination between teams: To reach out to teams at periodic intervals to ensure smooth coordination between teams and provide support when necessary.


Working Hours:

  • US / night shifts
  • 5 days of working from office


Location: Sector-142, Noida

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