Documentation executive

1 month ago

Chandigarh, India Nalwa Aero Full time
Job Title: Documentation Executive
Location: Mohali, Punjab
Department: Quality Assurance
Reports To: HISM
Job Description:
We are seeking a highly organized and detail-oriented Documentation Specialist to join our team at Nalwa Aero Pvt. Ltd. The ideal candidate will have experience in the creation, maintenance, and management of aeronautical documents, with a strong focus on supporting ISO certification processes. As a key member of our documentation team, you will be responsible for ensuring that all technical, regulatory, and quality assurance documentation meets industry standards and complies with ISO guidelines.
In this role, you will work closely with internal teams, including engineering, quality assurance, and compliance, to ensure the accuracy, completeness, and consistency of documentation that supports the continuous improvement of our aviation systems and processes. Your contributions will be integral in maintaining compliance with regulatory bodies and achieving ISO certification and audit readiness.
Key Responsibilities:
Aeronautical Document Creation & Maintenance:
Develop, write, and maintain high-quality technical documents, including operating manuals, safety procedures, maintenance instructions, engineering specifications, and regulatory filings specific to the aerospace and aviation industry.
ISO Documentation Compliance:
Create and update documentation to align with ISO standards (ISO 9001, 14001, 27001, or similar), ensuring that all documentation accurately reflects the organization's quality management systems, safety protocols, and environmental practices.
Document Control & Version Management:
Implement and oversee document control systems to track document revisions, approvals, and distribution. Ensure all documents are properly version-controlled, archived, and accessible for team members, auditors, and regulatory bodies.
Regulatory Compliance & Industry Standards:
Ensure that all documentation meets the required aviation industry standards and complies with regulatory bodies (DGCA, FAA, EASA, ICAO, etc.). Stay up to date with changes in relevant regulations and industry practices to ensure documentation remains current and compliant.
Cross-functional Collaboration:
Work closely with engineering, quality assurance, and safety teams to gather technical information and integrate it into documentation. Collaborate with other departments to ensure consistency and accuracy across all documentation and processes.
Audit Preparation & Support:
Assist in preparing documentation for ISO audits and other certification processes. Support audit teams with required documentation and clarify any discrepancies or documentation gaps during internal or external audits.
Continuous Improvement:
Identify areas for process improvement in documentation management, workflow processes, and compliance practices. Provide recommendations for streamlining documentation practices and enhancing the overall quality management system.
Training & Support:
Train team members on best practices for document creation and management, and provide ongoing support to ensure compliance with documentation standards and regulatory requirements.
Qualifications & Skills:
Experience:
Minimum 2 years of experience in documentation, technical writing, or quality assurance within the industry.
ISO Knowledge:
Familiarity with ISO standards (ISO 9001, ISO 14001, ISO 27001, etc.), with experience in developing or maintaining ISO-compliant documentation. ISO 9001 Auditor certification or similar is highly desirable.
Attention to Detail:
Exceptional attention to detail and accuracy in documenting complex technical and regulatory information.
Communication Skills:
Excellent written and verbal communication skills, with the ability to translate complex technical language into clear, concise, and user-friendly documentation.
Technical Proficiency:
Proficient in Microsoft Office Suite (Word, Excel, Power Point), and experience with document management systems (e.g., Share Point, Documentum, or similar platforms).
Aviation Industry Knowledge:
Knowledge of aviation regulations (DGCA, FAA, EASA, ICAO) and standards, and the ability to apply these in the development of documentation.
Problem-Solving & Analytical Thinking:
Strong problem-solving skills and the ability to analyze complex information and present it in a structured and understandable format.
Organizational Skills:
Highly organized, with the ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
Why Join Us?
At Nalwa Aero, we offer more than just a job—we offer an opportunity to work at the cutting edge of the aerospace industry. As an Documentation Specialist , you will play a critical role in ensuring that our processes, systems, and documentation not only meet regulatory standards but also contribute to continuous improvement and operational excellence.
We believe in fostering a collaborative, innovative, and inclusive work environment where every team member is empowered to grow and succeed. Along with competitive compensation and benefits, we offer opportunities for professional development, training, and career advancement.
How to Apply:
If you're passionate about precision, compliance, and documentation, we’d love to hear from you. Please submit your resume and a cover letter detailing your experience and qualifications in documentation and ISO compliance.
Nalwa Aero is an equal opportunity employer. We are committed to creating an inclusive environment where diversity is celebrated, and all employees are valued.

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