Secretary
2 weeks ago
Role Overview We are looking for a dynamic and highly organised Secretary to provide comprehensive support to the CEO. This role requires outstanding time management, communication skills, and the ability to handle complex, multi-stakeholder coordination. The Secretary will manage executive calendars, correspondence, travel, and internal operations while ensuring seamless communication and workflow efficiency across departments. The candidate must demonstrate discretion, reliability, and a strong sense of ownership in executing sensitive and business-critical tasks.Key Responsibilities (KRAs)Calendar & Schedule Management• Own and optimise the CEO’s calendar• Coordinate across teams and stakeholders to schedule internal and external meetings• Prevent scheduling conflicts and ensure adequate prep time between commitments✉ Communication & Correspondence• Draft, proofread, and dispatch professional emails, letters, memos, and reports on behalf of the CEO• Review incoming messages, prioritise urgent matters, and ensure prompt response• Uphold professional tone in all written and verbal communicationsMeeting & Travel Coordination• Arrange detailed domestic and international travel itineraries, bookings, and logistics• Prepare agendas, briefing documents, and post-meeting summaries• Anticipate and resolve last-minute changes or travel contingenciesDocument Preparation & Reporting• Create and format presentations, reports, board packs, and briefing materials• Compile accurate data from relevant teams and ensure error-free documentation• Ensure all documents are delivered ahead of deadlines and in a professional formatStakeholder Liaison & Follow-Up• Serve as the primary point of contact for internal departments and external partners• Monitor pending tasks, track action items, and send timely reminders to stakeholdersConfidentiality & Record-Keeping• Manage sensitive business information and maintain discretion in all communications• Maintain well-organised filing systems—both physical and digital—with secure access controlsProject Support & Process Improvement• Support the CEO in the execution of strategic initiatives by coordinating cross-functional teams• Track key project milestones and recommend productivity or automation tools• Identify and implement workflow enhancements to improve turnaround time and reduce manual effortEvent & Relationship Management• Plan and coordinate small-scale events, off-sites, leadership briefings, or partner meetings• Handle logistics, guest communication, hospitality, and event follow-up to ensure a seamless experienceRequired Skills & Competencies• Proven experience supporting C-level executives in a fast-paced environment• Excellent verbal and written communication skills• High proficiency in MS Office Suite, Google Workspace, and calendar/travel tools• Meticulous attention to detail with strong documentation and formatting skills• Ability to manage multiple priorities and tasks under tight deadlines• Strong interpersonal and stakeholder management skills• Experience in process automation, using tools such as Notion, Trello, Zapier, or similar is a plus• High level of discretion, integrity, and professionalismEducational Qualification• Bachelor's degree in Business Administration, Communications, English, or a related field• Executive Assistant certification or formal project management exposure is an added advantage
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Company Law Compliance Executive
2 weeks ago
Vashi, Navi Mumbai, Maharashtra, India Madhav Kawde Company Secretary Full timeA fresher with legal, secretarial educational background will be trained in corporate compliance, secretarial record keeping ,audit and due diligence. Experinced person will have further exposure to corporate compliance, audit and due diligence **Job Types**: Full-time, Permanent, Fresher Pay: ₹10,000.00 - ₹25,000.00 per month Ability to...
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Company Secretary
1 week ago
Navi Mumbai, India CUENTA EXIM SOLUTIONS PVT LTD Full timeRequired Company Secretary Secretarial Compliance : Qualified Company Secretary - Working experience 4 to 8 years Location. Mahape Navi Mumbai To organise, prepare agendas for and take minutes of board meetings and annual general meetings (AGMs maintaining statutory books, including registers of members, directors and secretaries; monitor changes in relevant...
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Company Secretary
1 week ago
Navi Mumbai, India Doka Group Full timeJob DescriptionThe role will be an individual contributor role directly reporting to the Head of Finance, DOKA India. Your responsibilities: Handle Company Secretarial matters pertaining to Board & General Meetings, Memorandum & Articles of Association, Statutory Registers, Statutory Filings, and Corporate Governance Identify and appraise Management of...
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Company Secretary
2 days ago
Navi Mumbai, India Mangalam Placement Full time**Company**: Secure Industries Private Limited **Location** NaviMumbai **Experience** 4-5 Years **Key Skills** Secretarial Activities, Company Law **Position: Company Secretary** **Qualification: CS** **Experience: 3 to 5 years** **Location: Navi Mumbai** **Job description** - Handling end to end execution of secretarial assignments - Preparing board...
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Company Secretary
3 weeks ago
navi mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
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Company Secretary
3 weeks ago
Navi Mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
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Company Secretary
3 weeks ago
Navi Mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
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Company Secretary
3 weeks ago
Navi Mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
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Company Secretary
2 weeks ago
Navi Mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
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Company Secretary
2 weeks ago
Navi Mumbai, India Doka Middle East & Africa Full timeWith more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the...
