Executive Assistant

4 weeks ago

delhi, India A Y & J Solicitors Full time
Job Title: Executive Assistant
Location : India (remote)
Salary : 6-8 lakhs rupees per annum (depending on experience)
We are a multi-award-winning UK immigration law firm seeking an experienced and proactive  Executive Assistant  to support our leadership team and ensure the smooth operation of our offices. This remote role blends executive support with office management responsibilities, making it ideal for someone who thrives in a fast-paced, varied environment.
Key Responsibilities:
Executive Support :
Provide comprehensive diary management and scheduling support to the leadership team, including coordinating internal and external meetings.
Liaise with stakeholders and external partners on behalf of senior executives.
Assist with travel arrangements, both domestic and international.
Manage occasional personal tasks for senior team members, such as banking and car insurance.
Act as the first point of contact for internal communication, ensuring messages are relayed efficiently between the leadership team and staff.
Office Management :
Oversee day-to-day office operations, including meeting room bookings, print requests, and general administrative duties.
Maintain an inventory of office hardware in the UK and India, arranging repairs and replacements as needed.
Ensure smooth onboarding of new employees by setting up laptops, phones, and software accounts.
Keep processes up to date and manage internal systems.
Administrative and Data Support :
Conduct data analysis (e.g. employee activity, inbound calls) and present insights to the leadership team.
Support the review and management of internal documents.
Assist with project management tasks, including office agreements and insurance policies.
Miscellaneous Support :
Assist team members with ad hoc requests
Act as a bridge between different teams to streamline communication and ensure smooth operations across the firm.
Proofread and review marketing and PR materials, including award submissions and video content.
Work closely with the PR team to ensure regular check-ins and timely deliverables.
Key Requirements:
At least 3 years of experience as an Executive Assistant, Office Manager, or in a similar role.
Strong organisational and time-management skills, with the ability to juggle multiple tasks efficiently.
Proficiency with IT systems, including experience in setting up devices and managing software accounts.
Excellent attention to detail and proven ability to manage sensitive and high-level documents.
Strong communication skills, able to liaise with internal staff and external partners professionally.
Experience in project management is a plus.
Self-motivated, proactive, and able to work independently with minimal supervision.
Why Join Us?
Be part of a prestigious, award-winning law firm that values excellence and growth.
Work closely with senior leaders, gaining unique insight into the running of a successful law firm.
Enjoy a flexible, hybrid working model with opportunities to balance work and personal life.
Competitive salary with room for growth and career progression.

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