APTO MANAGEMENT SERVICES PVT LTD | Front Desk Receptionist | uttar pradesh
4 days ago
Job Location - Sector 4, Noida ( Near Sector 16 Metro Stations )
Experience -3 Years
Key Responsibilities:
Reception & Customer Service:
Greet and assist visitors, clients, and employees in a friendly and professional manner.
Answer incoming phone calls and direct them to the appropriate department or personnel.
Handle inquiries and provide information regarding services, schedules, or company policies.
Manage guest check-ins/check-outs and ensure all necessary documentation is completed accurately.
Administrative Support:
Schedule appointments, meetings, and coordinate calendars for staff or management as needed.
Maintain and update client or visitor logs, records, and files.
Handle incoming and outgoing mail, packages, and deliveries.
Ensure the front desk area is organized, tidy, and well-stocked with necessary materials (brochures, forms, office supplies).
Technology & Systems:
Operate multi-line phone systems, email, and computer software to facilitate daily operations.
Utilize scheduling and booking software to arrange meetings or appointments.
Perform basic data entry, document filing, and electronic correspondence.
Security & Safety:
Ensure the security of the premises by monitoring the entry and exit of visitors.
Handle guest access badges and sign-in procedures.
Alert appropriate personnel in case of emergency situations.
Collaboration:
Work closely with other departments to ensure smooth communication and efficient operations.
Assist with office events, meeting preparations, or administrative projects as assigned.
Qualifications:
Education: High School diploma or equivalent; some college or degree preferred.
Experience: Prior experience in a customer service, receptionist, or administrative role preferred.
Skills:
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software.
Ability to manage sensitive and confidential information.
Professional phone etiquette and a positive, customer-focused attitude.
Physical Requirements:
Ability to sit or stand for long periods.
Light lifting (up to 20 pounds) may be required for tasks like mail handling or stocking office supplies.
If interested pls share your CV along with photographs at / WhatsApp 85270 14876
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