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Project Coordinator/ Scheduler

3 weeks ago

Mumbai, Maharashtra, India Tech Consulting Full time

Project coordinator/ Scheduler

Onsite Mumbai (Lower Parel)

US EST hours (5.30 Pm to 3.30 AM IST- NIGHT SHIFT)

We are seeking a highly organized and detail-oriented Project coordinator/ Scheduler to manage and coordinate complex scheduling needs across teams or for executive leadership. The ideal candidate will ensure efficient calendar management, optimize meeting schedules, and proactively resolve conflicts. This role is critical to keeping operations running smoothly and ensuring optimal use of time for our subject matter experts.

RESPONSIBILITIES

Manage daily calendars for various subject matter experts and our consultants, along with team members from various back offices.

Schedule meetings, appointments, and events, ensuring optimal time allocation and minimal conflicts.

Coordinate with internal stakeholders to arrange logistics (meeting rooms, video conferencing links, etc.).

Monitor and adjust calendar events as priorities shift.

Communicate schedule changes promptly and professionally.

Report on the occurrence and length of key calendar events

REQUIREMENTS/PREFERENCES

Proven experience as a Project coordination, Project management scheduler, executive assistant, or in a similar administrative role.

Proficiency with calendar and scheduling tools (e.g., Google Calendar, Outlook, Calendly).

Excellent organizational and time management skills.

Strong written and verbal communication.

Ability to work independently and under pressure.

High level of discretion and professionalism.