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Executive Assistant

1 month ago

India NICMAR University Full time

Job description

  • The Executive Assistant provides executive support to the University President in a one-on-one working relationship.
  • You shall also serve as a liaison to the President; organize and coordinate executive outreach and external relations efforts; and oversee special projects.
  • The Executive Assistant will have the ability to work in a fast-paced environment and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Completes a broad variety of administrative tasks for the reporting authorized including managing an extremely active calendar of appointments; completing strategic reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for special projects. Plans, coordinates and ensures the President's schedule is followed and respected.
  • Communicates directly, and on behalf of the reporting authorized, on matters related to the reporting authorized programmatic initiatives.
  • Provides a bridge for smooth communication between the respective office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the reporting authorized to keep him/ her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the reporting authorized ability to effectively lead the University.
  • Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management members, and external partners.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Minimum Qualification & Experience: Post-graduate in any stream, 5-7 years of relevant experience.

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Social Media web platforms.