Tribes Communication | Executive Assistant to MD

3 weeks ago

gurugram, India Tribes Communication Full time

Tribes Communication is a Rs. 800 crore company in capitalized billing and largest customer experience organization in the country of fully integrated marketing agencies. We have been investing in technology that enables customer experience across OOH, Events, Activation and Retail and have developed solutions and platforms that integrate with our core experiential solutions. Tribes has forged some long-term partnerships with its clients who rely on Tribes for groundbreaking innovations, and unconventional and memorable campaigns.


Qualification: Graduate


Experience: Minimum 5 years of relevant experience as an Executive Assistant role.


Why Join Us?

  • Be part of a fast pace, creative and dynamic team that values collaboration, growth and is highly rewarding.
  • Opportunities for professional development and growth.
  • Competitive compensation and benefits package.


Responsibilities:

1. Calendar and Schedule Management

a. Manage and prioritize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.

b. Proactively resolve scheduling conflicts and ensure timely follow-ups.

2. Communication Management & Meeting Coordination

a. Serve as a primary point of contact for internal and external stakeholders.

b. Draft, proofread, and edit emails, presentations, and correspondence.

c. Maintain confidentiality and professionalism in all communications.

d. Prepare agendas, minutes, and materials for meetings.

e. Facilitate virtual and in-person meetings, ensuring all logistics are arranged.

3. Travel and Event Planning

a. Organize complex travel itineraries, accommodations, and expense reports.

b. Plan and coordinate executive events or functions.

4. Administrative & Project Support

a. Maintain accurate records, filing systems, and databases.

b. Manage office supplies, vendor relationships, and other operational tasks.

c. Assist with special projects, research, and report creation.

d. Track deadlines, monitor progress, and ensure timely completion of tasks.

5. Relationship Management

a. Build strong working relationships with internal team members, clients, and partners.

b. Anticipate needs and provide solutions proactively.


Skills:

  • Discretion and trustworthiness in handling sensitive information.
  • Ability to work independently and adapt to dynamic priorities.
  • High emotional intelligence and interpersonal skills.
  • Proactive, resourceful, and solutions-oriented approach.

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