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Senior Manager Finance Operations
2 months ago
Employer: Virtual Forest
Position: Financial & Operations Coordinator
Years of Experience: 10-12 years
Community Location: Bangalore
Employment Type: Full-Time
CONNECT
Company Overview ( Rice is not just a company; it's a dynamic community, the next evolutionary step in the world of professional development. Spiritually, we're a hub where individuals and companies converge to unleash their full potential. Organizationally, we are a conglomerate composed of various entities, each contributing to the larger narrative of global excellence.
Redrob by McKinley Rice: The Next Frontier in Professional Development
Propelled by a substantial 4-million-dollar pre-seed investment from top venture capitalists in Korea, Redrob emerges as McKinley Rice's latest venture, marking a new chapter in its expansion. Proudly introducing Redrob—a groundbreaking AI platform—we're set to redefine professional development.
Going beyond traditional academic measures, Redrob embodies our commitment to nurturing talents and bridging the gap between industry demands and professionals' aspirations. Fueled by our funded growth, we're poised to revolutionize recruitment and assessments, ensuring candidates are not just academically proficient but also industry-ready.
Redrob is the cornerstone of our vision to catalyze the formation of A-grade teams for organizations. Through seamless recruitment processes, we aim to be the indispensable right hand, facilitating the creation of high-caliber teams that surpass industry standards.
Know Virtual Forest ( Forest is a leading provider of motor control electronics based in Bengaluru. We are dedicated to serving our customers across decarbonization focussed technology pathways. Our team of experts is dedicated to pushing the boundaries of technology to create reliable and efficient products that drive performance and productivity. At Virtual Forest, we are committed to excellence in everything we do.
How to become a part of Virtual Forest and enjoy the benefits:
❖ Step 1: Fill in the application form and register via RedRob.
❖ Step 2: Clear the interview process.
❖ Step 3: Be a part of the team at Virtual Forest
About the role: We are seeking a diligent and organized Financial and Operations Coordinator to
oversee financial auditing, client onboarding, statutory and legal compliance, payments processing, banking operations, procurement, and general oƯice administration. This role is responsible for managing a variety of financial, client, statutory, banking, and operational processes to ensure smooth and compliant business functioning.
EXPERIENCE
Roles and responsibilities
Finance
Auditing: Coordinate with auditors for statutory, tax, and financial audits, both interim and final.
Finance Reporting: Prepare financial reports, projections, and perform reconciliations.
Company Secretary Support: Handle documentation for board meetings, resolutions, annual filings, and specific filings (AOC-4, MSME half-year reports).
Employee Benefits: Manage annual reporting and valuations for leave encashment and gratuity.
Financial Projections: Generate reports and collaborate with auditors on financial projections.
GITA Compliance: Maintain records according to GITA milestones in the agreement.
Reporting and Filing: Share AP/AR reports, financial reports, and maintain electronic and paper filing for finance.
Internal Audit: Verify GST filings, TDS calculations, and accounting transactions.
Client Management
Onboarding: Prepare NDAs, MOUs, and vendor registrations, and support audits.
Commercial: Draft quotations, purchase orders, and proforma invoices.
Sales: Handle sales e-invoicing and e-way bill generation.
Payments & Follow-ups: Manage payment follow-ups and resolve client queries, PO, NDAs, and documentation.
Statutory & Legal Compliance
Due Diligence: Coordinate due diligence processes with auditors and legal teams.
Statutory Renewals: Manage renewals with Shops and Establishment departments.
Payments Processing
Salary Processing: Handle salary disbursement according to payroll details in
Corporate Internet Banking.
Travel Reimbursements: Process travel claims and import cash.
Vendor Payments: Manage vendor payments through Corporate Internet Banking as per approved details.
Statutory Payments: Process payments for statutory dues (GST, TDS, PT, EPFO).
CHIMS Certificate: Process filings and payments for import compliance certificates.
Other Benefits: Oversee bonus payments, mediclaims, and group insurance Administration.
Banking Operations
OD Account Management: Renew OD accounts annually and share related documents.
Monthly Statements: Submit monthly stock statements.
LC & Trade Documents: Manage LC documentation and credits for international payments.
BOEs Clearance: Coordinate bill of entry clearance for imports.
Corporate Credit Cards: Act as the coordinator for corporate credit cards.
Remittance & Facilities: Process international payments and coordinate with banks for facilities.
Corporate Internet Banking: Input transactions for CIB and TON payments.
Procurement
Vendor Management: Shortlist vendors and maintain a database.
Pricing & Negotiation: Participate in pricing, rebates, and negotiations.
Procurement: Handle orders for bare PCBs and online payments.
Shipping & Import Compliance: Manage import documents, filing, and payments.
Financial Compliance: Process supplier accruals, prepayments, reconciliations, and invoice verifications.
Operations
Travel Arrangements: Organize travel and accommodation bookings.
Office Administration: Act as the coordinator for the Manesar Office (Cyberwalk Tech Park).
Office Rental Agreements: Manage and renew office rental agreements.
IT & Equipment: Oversee laptop servicing, MS Office, stationery, and accessory purchases.
Subscriptions & Software Administration: Administer Google Workspace, Zoho Books, Zoho Inventory, and DocuSign.
Expectations from you:
Basic Requirements
Required Skills
Bachelor’s degree in Finance, Business Administration, or a related field.
Experience in financial coordination, client management, or operations.
Knowledge of statutory regulations, corporate banking, and procurement processes.
Proficiency in financial software and systems.
Strong organizational and multitasking skills.
Preferred Skills:
Familiarity with accounting standards and compliance processes.
Experience with software such as Google Workspace, Zoho, or similar tools.
Excellent communication skills for liaising with clients, vendors, and auditors.
