Native Teams | Senior Administrative Assistant | india
3 hours ago
Native Teams is a leading global platform that provides streamlined work payments, employment, and tax management solutions for freelancers, remote workers, and their employers.
As a part of our new service - Native Recruit , one of the solutions that we offer to our clients is recruitment services. We deliver a carefully curated selection of top candidates tailored to client’s specific job requirements. On behalf of our client, Native Recruit is in search of a Senior Administrative Assistant as part of their growing team in Pune, India.
Objectives
- Streamline Administrative and Cross-Functional Processes
Ensure efficient handling of administrative and project coordination tasks, providing excellent support to leadership and teams across tech, product, and marketing.
- Support Workplace Wellbeing Initiatives
Actively contribute to workplace culture by supporting employee wellbeing programs, fostering a positive work environment.
- Facilitate Cross-Departmental Coordination
Enable smooth collaboration across tech, product, and marketing teams to keep projects on track, ensuring alignment and timely delivery.
Deliverables and Key Responsibilities
- Product Launch Support : Work with the tech, product, and marketing teams to ensure alignment on launch timelines, resource needs, and marketing strategies.
- Content and Feature Updates : Coordinate updates on new product features and content, ensuring tech and product teams deliver information on time for marketing promotions.
- Campaign Alignment : Support the integration of new product releases and marketing campaigns, ensuring all teams are aligned on deadlines and messaging.
- Feedback Loops : Facilitate regular check-ins to share feedback from marketing on product reception, passing insights back to tech and product teams.
- Resource Allocation : Track project timelines and coordinate with department heads to ensure the tech, product, and marketing teams have the necessary resources to execute deliverables.
Internal Communication and Office Management
- Oversee office-related operations (if applicable), including ordering supplies, managing vendor relationships, and maintaining a positive workspace.
- Act as the go-to for internal communications, helping to circulate updates on project status, product changes, and upcoming events.
- Support note-taking an organization for senior leadership in meetings.
- Ensure meeting goals are set before the meeting, and we do not have meeting debt.
Documentation and Knowledge Sharing
- Maintain organized records and documentation of cross-functional processes, ensuring information was easily accessible to team members.
- Continuously update documentation on shared workflows between tech, product, and marketing, making it available as a reference for new and existing team members.
Continuous Improvement
- Gather feedback from tech, product, and marketing teams on the effectiveness of coordination processes and implement improvements as needed.
- Identify and suggest new tools or process improvements to enhance cross-department collaboration.
- Leverage AI tools to improve the velocity of project delivery
Administrative and Cross-Functional Project Support
- Manage schedules, coordinate meetings, and handle travel arrangements for leadership and key stakeholders.
- Assist with documentation, review, and distribution of internal communications, reports, and
- presentations for the leadership team.
Workplace and Employee Wellbeing Support
- Coordinate and assist with the planning, scheduling, and executing of employee wellbeing programs and initiatives that enhance workplace culture.
- Act as a liaison for well-being resources, keeping employees informed about available programs.
Qualifications
- Education : Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.
- Experience : 5+ years in administrative support, ideally within a tech, SaaS, or startup environment, with experience coordinating between multiple departments.
- Technical Skills : Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Slack, Asana). Familiarity with productivity, project management, and communication tools.
- Soft Skills : Strong organizational and time-management skills. Excellent communication skills for cross-functional collaboration. Adaptable and proactive, with an eye for identifying process improvements.
Disclaimer: This is the position for our client, that we are working on as part of our service, Native Recruit. This person would be hired by our client, not Native Teams.
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