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Administrative Support Specialist

1 week ago

Mumbai, Maharashtra, India Zigsaw Full time

As a highly skilled and organized Administrative Support Specialist at Zigsaw, you will play a pivotal role in ensuring the smooth operation of our executive office. Your primary responsibility will be to manage and maintain your boss's schedules, including appointments, meetings, and travel arrangements.

You will also be responsible for coordinating and preparing materials for meetings, presentations, and reports. This will involve taking detailed notes during meetings and following up on action items to ensure timely completion. In addition, you will assist with exhibitions and trade shows, as well as incoming and outgoing communications and correspondence.

A key aspect of this role is conducting research and gathering information as needed for senior management projects and initiatives. You will also be required to maintain confidentiality and handle sensitive information with discretion. Furthermore, you will liaise with internal and external stakeholders on behalf of your boss and organize and manage events, conferences, and other corporate functions.

To succeed in this position, you will need to possess excellent communication and interpersonal skills, as well as strong organizational and time management abilities. A high level of professionalism and attention to detail are essential, as is the ability to handle multiple tasks and prioritize effectively.