Luxury Travel Event Manager

1 week ago

Mumbai, Maharashtra, India beBeeEvent Full time ₹ 20,00,000 - ₹ 25,00,000
Event Coordinator Opportunity

India's premier luxury travel brand is seeking an experienced Event Coordinator to help ideate, design, plan and execute events and celebrations for our clients.

An ideal candidate will have a passion for big ideas and creative executions, with a keen understanding of the importance of attention to detail.

  • Ideating, conceptualizing and developing itineraries, experiences, and services according to client requirements
  • Planning and executing small/large domestic/ international events (on the field or remotely)
  • Travelling for recce (if required & subject to client approval), inspect event venues & facilities to ensure that they conform to our standards.
  • Developing, maintaining and disseminating event master calendar and project files.
  • End-to-end management of events across a broad spectrum of scales, from corporate retreats to intimate couple celebrations.
  • Evaluating and selecting providers of services according to client needs.
  • Coordinating services for events, such as decor, audio-visual equipment, transportation, catering, favors and gifting, printing stationary and collateral, entertainment, special needs requirements, and other event needs.
  • Negotiating contracts with service providers and suppliers
  • Liaising with staff at chosen event location(s) to coordinate and execute
  • Developing work breakdown structures, cost tracking, procurement and project plans, ensuring all stakeholders are clear on an event's objectives and metrics for success.
  • Reviewing event invoices for accuracy
  • Managing internal and external stakeholders, as well as event partners and sponsors.
  • Organizing hotel rooming list with operations team
  • Monitoring event activities to ensure compliance with any restrictions and laws, satisfaction of guests, and troubleshoot any problems that arise
  • Hiring, training, and supervising volunteers and support staff required for events
  • Coordinating administrative details such as financial operations, dissemination of materials, and responses to inquiries
  • Conducting post-event evaluations to determine how future events could be improved
  • Ensuring events are delivered to a high standard, and in accordance with our goals and objectives.
  • Building and managing a network of suppliers across verticals including event designers, entertainment and DMCs.
  • Identifying new IPs and event formats that will work across our brands, and work with the CEO to bring your ideas to life.
  • Powering the continued innovation of our events & celebrations portfolio – an innate sense of creativity and a hunger for new executions is a must for this role.
  • Having your finger on the pulse – constantly identifying the next big thing across the industry, and using that knowledge to elevate and enhance our event offerings.
  • Multi-tasking and prioritizing assignments in the face of multiple duties
  • Good time-management skill is a necessary requirement
  • Support Development and Marketing functions as directed

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