Executive Assistant to Founder and CEO
4 days ago
We are seeking a highly organized and proactive Executive Assistant with a strong focus on administrative support to provide comprehensive assistance to our Founder and CEO and oversee essential HR and administrative functions.
Responsibilities- Executive Support:
- Manage the CEO's calendars, schedule meetings, and coordinate events to optimize time utilization.
- Take minutes during meetings and ensure accurate records of discussions and action items.
- Organize domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
- HR and Administrative Support:
- Oversee company documentation, including client contracts, vendor agreements, compliance records, and employee records, ensuring organized and compliant record-keeping.
- Support the implementation and refinement of HR policies, procedures, and compliance practices, ensuring alignment with industry standards and legal requirements.
- Oversight of daily office operations and maintenance of a well-organized work environment.
- Billing and Invoicing Support: Collaborate with the finance team to assist with billing, invoicing, and expense tracking.
- Project and Office Management:
- Assist with various projects and ad hoc tasks, ensuring deadlines are met and details are managed carefully.
- Maintain confidentiality and discretion in handling sensitive information.
- 5-7 years of experience working as an Executive Assistant with top management executives or administrative roles
- Bachelor's or Master's degree in Business Administration, Human Resources, or a related field.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- High attention to detail and problem-solving skills
- Ability to handle confidential information with discretion
- Familiarity with HR best practices and legal compliance, particularly in the IT/B2B sector
Bangalore, Hybrid mode
Salary EstimateRupee 35 Lakhs per annum (approximately USD 45,000)
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