Financial Operations Specialist

1 week ago


Alleppey, Kerala, India beBeeInvoicing Full time ₹ 25,00,000 - ₹ 40,00,000

As a financial operations specialist, you will play a key role in ensuring the accuracy and timeliness of our invoicing process.

Key Responsibilities:
  • Invoice Preparation: Prepare and issue invoices to customers within agreed-upon timelines.
  • Timely Delivery: Ensure prompt submission of invoices to meet customer requirements.
  • Customer Portal Entry: Enter invoices into designated customer portals for timely payment processing.
  • Electronic Submission: Submit invoices electronically to facilitate efficient payment processing.
  • Customer Specific Requirements: Understand and comply with unique invoicing requirements for each customer.
  • Invoice Accuracy Check: Conduct thorough checks on each invoice before submission to prevent errors.
  • Supporting Documentation: Maintain accurate and up-to-date records of supporting documentation for each invoice.
  • System Update: Regularly update the invoicing system to ensure seamless integration and minimize downtime.
  • Record Maintenance: Accurately maintain records of invoice submissions, customer interactions, and payment processing.
  • Team Collaboration: Collaborate closely with the payroll and invoicing teams to optimize the invoicing process.
  • Account Statements: Generate and distribute accurate account statements to customers.
  • Reconciliation: Reconcile self-billed cases with approved timesheets to ensure accurate billing and payment processing.
  • Rejections & Adjustments: Handle invoice rejections and credit/rebill requests efficiently to minimize delays.
  • Process Documentations: Develop and maintain comprehensive documentation of the invoicing process for easy reference.
  • Platform Improvement: Continuously evaluate and improve the invoicing platform to enhance efficiency and accuracy.
  • Credit Control Support: Provide support to credit control in invoicing and collection of payments to ensure timely resolution of issues.

Requirements:

  • Excellent communication skills
  • Strong organizational and time management skills
  • Proficiency in MS Office
  • Familiarity with invoicing software
  • Attention to detail and accuracy
  • Ability to work under pressure and meet deadlines

Benefits: A competitive salary package, opportunities for professional growth and development, and a dynamic work environment.



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