
Senior Administrative Support Specialist
5 days ago
A highly motivated and organized individual with a proven track record of delivering exceptional administrative support to senior-level executives. The role involves juggling multiple tasks, managing competing deadlines, and serving as the single point of contact for all operational needs.
Key Responsibilities and Tasks
- Act as the primary liaison between executives, employees, clients, and external partners, ensuring seamless communication and collaboration.
- Manage information flow in a timely and accurate manner, utilizing strong organizational and time management skills.
- Coordinate executive calendars, schedule meetings, and make travel arrangements, demonstrating proficiency in multitasking and attention to detail.
- Track daily expenses and prepare regular reports, showcasing financial acumen and analytical skills.
- Format information for internal and external communication, including memos, emails, presentations, and reports, highlighting excellent writing and presentation skills.
- Collaborate closely with other departmental EA peers to ensure cohesive support and share best practices.
- Maintain accurate filing systems for corporate records, documents, and reports, emphasizing data security and confidentiality.
- Take minutes during meetings and direct phone calls accordingly, demonstrating strong listening and note-taking skills.
- Bachelor's Degree or equivalent experience as an Executive Assistant, Personal Assistant, or similar role with up to 8 years of experience.
- Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational and time management skills, with the ability to prioritize and handle multiple assignments efficiently.
- Familiarity with office equipment and software (e.g., e-calendars and copy machines).
- Experience with new hire onboarding and team space planning is beneficial.
- Strong verbal and written communication skills are essential, with the ability to communicate effectively with diverse stakeholders.
- High level of discretion and confidentiality required, with a proven track record of maintaining sensitive information.
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