Executive Support Professional

12 hours ago

Thrissur, Kerala, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 20,00,000

Job Overview

We are seeking a highly skilled and organized professional to fill the role of Executive Support Specialist. This dynamic opportunity will provide top-notch support to our management team, ensuring seamless scheduling and coordination, efficient record-keeping, and effective communication.

Key Responsibilities:

  • Direct phone calls to the correct person or department with precision and professionalism.
  • Maintain calendars for staff personnel, guaranteeing smooth scheduling and coordination.
  • Organize and manage physical and electronic files with utmost care and attention to detail.
  • Assist with basic bookkeeping duties, including invoicing and spending monitoring, with a keen eye for accuracy.
  • Handle incoming and outgoing correspondence with discretion and tact.
  • Arrange travel and lodging reservations with ease and efficiency.
  • Support meeting and event planning, including agenda creation and minute taking, with a focus on timeliness and organization.
  • Perform general office chores, such as ordering supplies, with a sense of urgency and responsibility.
  • Maintain the confidentiality of sensitive information with absolute integrity.

Required Skills and Qualifications

  • A minimum of 5 years to 12 years of experience working as a secretary or administrative assistant, with a proven track record of success.
  • Proficiency in Microsoft Office Suite and other office management tools, with a strong understanding of their applications and limitations.
  • Excellent communication and interpersonal skills, with the ability to effectively interact with colleagues, clients, and stakeholders at all levels.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and operate effectively under duress.
  • Meticulous attention to detail and precision, with a keen eye for accuracy and a commitment to excellence.
  • The ability to prioritize tasks and operate effectively under duress, with a focus on timely completion and high-quality results.
  • Discretion and integrity when dealing with confidential material, with a strong commitment to maintaining the trust and confidentiality of sensitive information.
  • Flexibility and adaptability to shifting priorities and situations, with a positive attitude and a willingness to learn and grow.

Qualifications

  • Any Graduate qualification, with a strong emphasis on academic achievement and personal development.

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