Facilities Management Professional

2 days ago

Pune, Maharashtra, India Pune Institute of Business Management Full time
Pune Institute of Business Management

We are seeking a highly skilled Facilities Management Professional to oversee the day-to-day operations of our students' hostel.

Job Summary

This is an exciting opportunity for a motivated and experienced professional to join our team as a Hostel Operations Director. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of the hostel, providing a safe and comfortable environment for our students.

About the Role

The successful candidate will have a strong background in facility management, with a minimum of 5 years' experience in a similar role. You will be responsible for managing the coordination between various departments, supervising staff, and ensuring that all security protocols are followed.

Key Responsibilities:
  • Hostel Operations Management:
    • Oversee the day-to-day operations of the hostel, ensuring cleanliness, safety, and comfort for students.
    • Manage the coordination between various departments to maintain smooth functioning (housekeeping, security, cafeteria, etc.).
    • Supervise and train hostel wardens to ensure effective management of hostel floors, rooms, and student behavior.
    • Ensure regular maintenance of hostel infrastructure including rooms, common areas, restrooms, and utilities.
  • Security & Safety:
    • Ensure all security protocols are followed to guarantee the safety of students and hostel premises.
    • Coordinate with security personnel for round-the-clock surveillance and address any security issues immediately.
    • Monitor safety measures, including fire safety equipment and emergency exits.
  • Housekeeping Management:
    • Supervise housekeeping staff and ensure cleanliness standards are maintained across all hostel areas.
    • Implement regular checks to assess the quality of housekeeping services, ensuring that rooms, bathrooms, and common areas are sanitized and well-maintained.
  • Cafeteria Operations:
    • Oversee the functioning of the hostel cafeteria, ensuring food quality, hygiene, and adherence to student dietary preferences.
    • Work closely with the cafeteria vendor to ensure timely food delivery, menu variety, and maintaining cleanliness.
  • Student Welfare & Issue Resolution:
    • Act as the primary point of contact for students' complaints and concerns regarding hostel facilities.
    • Provide timely solutions to issues related to living conditions, food, security, or any other hostel-related matters.
    • Foster a comfortable and student-friendly environment, encouraging open communication between students and management.
  • Coordination & Reporting:
    • Supervise hostel wardens and ensure they are reporting daily activities and issues promptly.
    • Maintain daily reports of hostel operations, security updates, and student-related concerns.
    • Prepare weekly/monthly reports on hostel performance and address areas of improvement.
  • Budget Management:
    • Ensure efficient use of resources within the hostel while maintaining quality standards.
    • Oversee budget allocation for hostel maintenance, housekeeping, security, and cafeteria operations.
  • Compliance & Policy Enforcement:
    • Ensure that hostel policies, safety guidelines, and standard operating procedures are being followed strictly.
    • Ensure that hostel operations comply with regulatory standards and institute policies.
  • Vendor & Supplier Management:
    • Manage relationships with vendors and suppliers for hostel services (cleaning supplies, food services, security, etc.).
    • Evaluate vendor performance and resolve any service-related issues.

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