Administrative Support Specialist
5 days ago
About us/Company Overview
mCaffeine is India's pioneering caffeinated personal care brand, revolutionizing the industry with its exciting range of Caffeinated products for young and aspiring millennials. We redefine traditional notions of beauty by promoting confidence over skin and body biases. Our mission is to create a fair and inclusive environment where everyone can thrive.
Job Summary:
The ideal candidate will provide top-level administrative support to our founders. They should be highly organized and comfortable managing schedules, responding to emails, and drafting documents on behalf of the executive. The successful individual will prioritize tasks tactfully and ensure seamless execution of duties.
Responsibilities:
- Manage extensive schedules, ensuring timely appointments and meetings
- Read, monitor, and respond to emails efficiently
- Liaise with clients competently, providing excellent communication skills
- Prepare correspondence on management's behalf
- Assign work in management's absence, utilizing strong organizational skills
- Assist teams, manage calendars, and plan meetings/events
- Organize travel itineraries, including expenses and reimbursement
- Attend meetings on behalf of directors, preparing necessary papers and minutes
- Draft correspondence, manage filing systems, and review corporate records
- Accurately record meeting minutes
- Greet visitors and decide whether they should meet with executives
- Utilize various software, including word processing, spreadsheets, databases, and presentations
Qualifications:
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
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