Daily Operations Coordinator

3 days ago

Thāne, Maharashtra, India beBeeOperations Full time ₹ 60,00,000 - ₹ 80,00,000
Job Title

Executive Associate

About the Role

We are seeking a highly organised and proactive Executive Associate to support our Founder across various aspects of their life, including operations, strategy, personal logistics, and wellness.

The successful candidate will be responsible for managing the calendar, fitness schedule, travel, and personal logistics for the Founder. This includes driving the Founder to meetings, events, and personal commitments as required, tracking birthdays, social events, and personal commitments to ensure timely execution, refilling and organising personal supplies, such as supplements, grooming items, and essentials, ensuring car cleanliness, servicing, and maintenance schedules, handling gifting, printing, parcel pickups/deliveries, and event coordination, coordinating with external vendors, service providers, and partners.

In addition to these responsibilities, the Executive Associate will lead operational execution, including schedules, workflows, communications, and follow-ups, track attendance, payroll, payouts, and team bandwidth, ensure clear meeting documentation, including notes, insights, and actionable follow-ups, utilise tools like Notion, Asana, Google Workspace, and AI tools to streamline workflows, partner with the Founder on brand strategy, pitches, and business development, conduct research, audits, and prepare strategic presentations, monitor accountability across stakeholders and projects.

The ideal candidate will possess a graduate degree in Business, Management, or related fields, have 1–2 years of experience in EA, operations, or support roles, be certified as a personal trainer (preferred) or have demonstrable training experience, hold a valid driving license (mandatory). They will also demonstrate a first-in, last-out attitude with strong personal ownership, be highly reliable, punctual, and trustworthy, possess strong organisation, communication, and project management skills, have knowledge of fitness training and wellness practices, be calm under pressure, adaptable to shifting priorities, a proactive problem-solver with high ownership and confidentiality, and be willing to go the extra mile always.

Key Responsibilities:

  • Support the Founder in their daily life, ensuring seamless execution of tasks and activities
  • Develop and implement effective systems and processes to enhance productivity and efficiency
  • Build and maintain relationships with external vendors, service providers, and partners
  • Contribute to the development of the company's overall strategy and direction
  • Stay up-to-date with industry trends and best practices to continuously improve performance
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