Studio Operations Coordinator

7 days ago

Thiruvananthapuram, Kerala, India beBeeCreative Full time ₹ 10,00,000 - ₹ 15,00,000

Job Title: Studio Operations Coordinator

We are seeking a highly organized and proactive individual to support our creative team in India.

The ideal candidate will work closely with Creative Leads to support a team of producers and editors responsible for crafting high-quality video and audio assets.

Key Responsibilities:
  • Budget Planning: Collaborate with teams to create and manage production budgets, ensuring alignment with creative goals while meeting financial constraints.
  • Project Management: Work across multiple projects and teams, coordinating resources and timelines to ensure smooth operations and timely delivery.
  • Dashboards Maintenance: Maintain studio dashboards, listing all project details and providing timely updates to stakeholders and senior leaders.
  • Resource Allocation: Evaluate resourcing needs and recommend appropriate staffing solutions for studio requests.
  • Creative Partnership: Collaborate with the team to develop production strategies that support creative vision while ensuring feasibility and quality.
  • Talent Acquisition Support: Assist in recruiting and hiring talent, ensuring the team is equipped with skilled professionals to meet project demands.
  • Vendor Database: Build and maintain a strong vendor database to support production, ensuring access to top-quality resources.
  • Prioritization: Define and communicate production priorities clearly to ensure alignment across teams.
  • Crew & Talent Coordination: Oversee crew and talent coordination as needed, ensuring production runs smoothly, on time, and on schedule.
  • Legal Compliance: Work closely with the legal team to develop and execute production agreements and talent release forms.
  • Invoice Processing: Work closely with teams and vendors to ensure invoicing is accurate, properly verified, and submitted to the finance team in a timely manner with necessary approvals.
  • Risk Assessment: Conduct risk assessments, identifying potential production challenges and developing solutions to mitigate them.

Requirements:

  • 8-10 years of experience in studio production coordination or management, ideally within a creative or media environment.
  • Strong teamwork and interpersonal skills, with the ability to foster a collaborative studio environment.
  • Proficiency in scheduling and budgeting software, including MS Excel and Smartsheet; knowledge of Movie Magic Scheduling and Movie Magic Budgeting is preferred.
  • Excellent written and verbal communication skills, with the ability to present complex information in a clear and accessible way.
  • Proven ability to multitask and manage competing priorities in a fast-paced, dynamic environment.
  • Strong troubleshooting and crisis management skills, with a proactive approach to problem-solving.
  • Familiarity with the development sector is preferred, as well as an understanding of its unique challenges and needs.
About This Role

This role requires a blend of expertise in film production, project coordination, workflow optimization, and effective communication to support a fast-paced, cross-functional studio environment.

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