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Chief Operations Coordinator

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Job Overview

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  • Our organization seeks an experienced Administrative Manager to oversee daily support operations and plan efficient administrative procedures.
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Key Responsibilities:

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  • Coordinate and optimize administrative systems and processes.
  • Evaluate and guide administrative staff performance for maximum efficiency.
  • Monitor office supplies inventory, purchasing, and costs.
  • Oversee facilities services, maintenance activities, and vendors.
  • Organize and supervise other office activities.
  • Manage housekeeping, security, pantry, and cleanliness.
  • Ensure operations comply with policies and regulations.
  • Stay updated on organizational changes and business developments.
  • Facilitate smooth information flow within the company.
  • Negotiate with vendors and travel agents for optimal deals.
  • Manage calendars and arrange travel itineraries and accommodations.
  • Develop and manage vendor relationships.
  • Purchase and maintain office supplies and equipment.
  • Maintain office assets and perform annual maintenance contracts.
  • Maintain good relations with government bodies and police officials.
  • Track expenses and submit administration expense reports.
  • Implement EHS and fire safety measures.
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Requirements:

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  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using MS Office applications.
  • Strong interpersonal and communication skills.
  • Good time management and prioritization skills.
  • Excellent written and verbal communication skills.
  • Proven ability to work as part of a team.
  • Basic drafting skills and mailing communication.
  • Ability to perform well in challenging situations.