Supporting Senior Leadership

2 days ago

Vadodara, Gujarat, India beBeeAdministrative Full time ₹ 25,00,000 - ₹ 30,00,000

Job Summary:

The Executive Assistant provides high-level administrative support, ensuring efficient operation and coordination of the Managing Director's activities. The Executive Assistant manages schedules, communications, and various administrative tasks, acting as a liaison between the Managing Director and internal/external stakeholders.

Key Responsibilities:

  • Administrative Support: Manage and maintain the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle confidential information with discretion and professionalism.
  • Communication Management: Screen and prioritize emails, phone calls, and other communications.
  • Draft and proofread communications on behalf of the Managing Director.
  • Coordinate communication between the Managing Director and other executives, employees, and external parties.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes.
  • Attend meetings, take notes, and ensure follow-up on action items.
  • Project Management: Assist in the planning and execution of special projects.
  • Track progress and deadlines, ensuring timely completion of tasks.
  • Travel Arrangements: Plan and coordinate domestic and international travel itineraries.
  • Handle travel-related logistics, including transportation, accommodations, and expense reports.
  • Event Planning: Assist in planning and organizing company events, meetings, and conferences.
  • Manage event logistics and liaise with vendors and service providers.

Required Skills:

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • High level of discretion and confidentiality.

Interested candidates are requested to submit their resume to hr@namanhr.com

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