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Scheduling Operations Specialist
3 weeks ago
Job Title: Project Coordinator / Scheduler
We are seeking a highly organized and detail-oriented professional to manage complex scheduling needs across teams or for executive leadership.
The ideal candidate will ensure efficient calendar management, optimize meeting schedules, and proactively resolve conflicts. This role is critical to keeping operations running smoothly and ensuring optimal use of time for our subject matter experts.
Responsibilities:
- Manage daily calendars for various subject matter experts and consultants, along with team members from back offices.
- Schedule meetings, appointments, and events, ensuring optimal time allocation and minimal conflicts.
- Coordinate logistics, including meeting rooms and video conferencing links.
- Monitor and adjust calendar events as priorities shift.
- Communicate schedule changes promptly and professionally.
- Report on key calendar events.
Requirements/Preferences:
- Proven experience in project coordination, project management scheduling, or executive assistance.
- Proficiency with calendar and scheduling tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication.
- Ability to work independently and under pressure.
- Discretion and professionalism.
