
High-Level Administrative Coordinator
21 hours ago
The role of Executive Assistant involves providing high-level administrative support to the CEO, ensuring seamless execution of operational tasks and strategic growth initiatives.
Key responsibilities include:
- Prioritizing the CEO's focus areas by managing calendar, follow-ups, and action items.
- Joining key internal meetings, summarizing outcomes, and tracking follow-through.
- CEO Support & Execution Ops
- Cross-Functional Coordination
- Collaborating directly with co-founders, department leads, and team members.
- Assigning deadlines, tracking task progress, and ensuring execution across verticals.
- Identifying delays, blockers, and inconsistencies in project flows.
- Reporting & Communication
- Creating a weekly 'CEO Dashboard' – including team progress, red flags, and insights.
- Maintaining Trello/Notion/ClickUp boards or OKR sheets with updated status.
- Following up with teams to ensure accountability – gently but firmly.
- CEO Time Leverage
- Taking ownership of tactical and time-draining tasks to free up CEO capacity.
- Planning, organizing, and managing key internal and external engagements.
- A bachelor's degree in Business Administration, Management, or a related field is preferred.
- Advanced degrees like an MBA can be advantageous.
- Minimum 2-3 years of overall experience.
- Computer proficiency in MS Office and MS Excel is a must.
- Good knowledge of Slack, Trello, etc.
- Attention to detail is a must as well as strong organizational skills.
- Committed to establishing and maintaining effective organizational systems within an office environment.
- High level of professionalism and a strong ability to relate to people of all business levels.
- Effective interpersonal communication.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
- Strong problem-solving skills.
- Sensitivity toward cultural diversity and people diversity across the organization.
- Cross-Functional Coordination
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