Project Finance Coordinator

Key Responsibilities:

• Financial Planning and Analysis
  • Prepare project budget, annual/quarterly/monthly planning and rolling forecasts.
• Project Invoicing and Financial Accounting
  • Take accountability and support on project invoicing, tax issues, bonds, and guarantees, financial accounting and reporting.
  • Drive and seek optimization of project cash flow, revenues, and GM contribution with Central Cost Controller/Project Manager as needed.
• Risk Management and Opportunity Identification
  • Participate in opportunity/risk identification, ensuring timely implementation of required mitigation actions.
  • Drive, coordinate, and prepare monthly project reviews jointly with the PM/Central Controller/PSCM.
• Commercial Awareness and Project Execution Plan
  • Promote commercial awareness in the project team and provide commercial input to the project execution plan.
• Client Coordination and Compliance
  • Coordinate with the Client for approval on invoices, getting payments, and various forms for compliance purposes.
• Billing and Expense Management
  • Maintain an updated billing register capturing details of all billings till date, status on approval, payment, various deductions with categories and reasons.
  • Follow up to collect amounts deducted.
  • Stringently monitor and control site expenses.
  • Weekly report project expenses in a specified format and reconcile SAP entries with invoices.
• Actualisation and Performance Monitoring
  • Analyze actual vs. budget costs and revenue on the project, highlighting potential issues to the controller manager and project managers.
  • Lead the activity of project actualisation (actua) at HO-defined frequency, coordinating with the project team to get required data, discussing with the controller manager to prepare finance-related slides in actua presentation, and uploading actua in SAP post-approval from required people.
• Kappa Review and Compliance
  • Review Kappa against budgeted costs and highlight in case of costs exceeding the budget.
  • Check that adequate documents (quotations, budget sheet, comparative information, billing value, required authorizations, reasoning for deviations from minimum quotations, budget overruns, non-lowest offer, non-compliance with payment terms) are attached with the Kappa.
• Monthly Business Review and Provisions
  • Share project slides for monthly business review in accordance with timeline defined by the project team, keeping the controller manager in loop.
  • Comprehensively check provisions to ensure they are accurate, complete for monthly closing, and in line with accounting rules and HO instructions.
• Cash Verification and Internal Financial Controls
  • Perform monthly cash verification and surprise verification at least once a month, reporting results to the HO team (controller manager and IFC team).
  • Lead and supervise compliance on Internal Financial Controls (IFC) as defined by HO in the Risk and Control Matrix (RCM).
• ABG, PBG, and Insurance Renewal
  • Monitor ABG, PBG, and any other guarantees, insurances to ensure timely renewal, reduction as per contractual conditions.
• Tax Regulations and Finance Support
  • Comply with tax regulations.
  • Provide all required support to the execution team and become an integral part of the project team, being a core finance support for all finance-related matters on site.
  • Anticipate issues, discuss with the controller manager, and take proactive actions to resolve issues.
• Timesheet and Site Accountant Supervision
  • Timely fill man days for self against respective project.
  • Check that the timesheets of staff working on his project are filled timely and properly.
  • Supervise the day-to-day work of site accountant, provide guidance and support for efficient conduct of site tasks.

Desirable Skills:

• Excellent interpersonal skills.
• Well-versed with Microsoft PowerPoint and Excel.
• Strong in follow-ups.
• Go-Getter approach.
• Basic knowledge of SAP.
• High sense of responsibility, commitment, & effective communicator.

Educational Qualification:

MBA Finance / CA-Inter / ICWA

Work Experience:

Total Experience of 6 to 10 Years