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Chief Compliance Officer

2 weeks ago

Mumbai, Maharashtra, India beBeeCorporate Full time ₹ 1,04,000 - ₹ 1,30,878

Job Summary

  • Prepare and coordinate agenda folders, notices for board and committee meetings, AGM/EGM, and follow up on action points.
  • Organize effective board meetings, committees, general meetings of shareholders in coordination with leadership and senior management personnel.
  • Prepare meeting minutes and ensure post-meeting compliance.
  • Ensure post-AGM/EGM compliance under various corporate laws.
  • Manage filing of e-forms based on events and periodic reports as per the Companies Act, 2013, with Ministry of Corporate Affairs. Initiate, draft, discuss, settle, and finalize charters of committees, policy statements, and documents. Various e-forms for intimation/approval to RoC/Central Government.
  • Consult with senior management and stakeholders. Manage key corporate actions like issue, listing of shares, mergers, amalgamations, demergers, etc. Filing forms, allotments, intimating RBI, etc., at the time of share issues/transfer.
  • Prepare director's reports and compile data for annual reports.
  • Manage share compliances through registrar and transfer agents, reconciliations of share capital.
  • Maintain statutory registers, take annual disclosures from directors, etc.
  • Report to the chairman and liaise with board members.
  • Convene and serve AGMs, take minutes, draft resolutions, and lodge required forms and returns with appropriate departments.
  • Provide legal, financial, and strategic advice during and outside meetings.
  • Ensure policies, regulatory, or statutory changes affecting the organization are up-to-date and approved by the committee.
  • Maintain statutory books, including registers of members, directors, and secretaries.
  • Handle correspondence, collate information, write reports, and communicate decisions to relevant stakeholders.
  • Liaise with external regulators and advisers like lawyers and auditors. Develop good relationships with regulators and exchanges.
  • Implement processes or systems for good organizational management and compliance with legislation.
  • Develop and oversee systems ensuring company compliance with all applicable codes, laws, and regulations.
  • Paying dividends to shareholders and managing share option schemes opted by various shareholders.
  • Take an active role in providing valuable input to management decisions related to share issues, mergers, and takeovers.
  • Monitor pension scheme administration.
  • Manage contractual agreements with suppliers and customers.
  • Initiate, drive process rigor, accuracy, execute, and manage compliance under corporate and other laws.
  • Work with different stakeholders to identify and execute key opportunities for business to meet regulatory compliance goals.
  • Comply with RBI requirements.
  • Compliance and liaison with Ministry of Corporate Affairs, Registrar of Companies, Reserve Bank of India, Securities and Exchange Board of India, and other statutory authorities.
  • Issue securities, particularly NCDs on private placement basis.
  • Implement corporate governance processes.
  • Adhere to all rules and regulations concerning company practices and procedures.
  • Ascertain compliance with statutory audit and limited review requirements. Ensure 100% compliance with applicable corporate and securities laws and review of documents/disclosures/intimations to be submitted with stock exchanges, MCA, and SEBI.
  • Guide functional members on Company Law regarding document management, litigation holds, litigation strategy, and document management process improvements.
  • Anticipate and drive solutions for a diverse range of legal and business issues.
  • Advise board of directors and senior leadership team on key managerial and corporate governance issues.
  • Experience advising, structuring, and implementing key strategic initiatives focused on growth and expansion, both domestic and offshore structures.
  • Implement policies and procedures for the organization.
  • Drive simplification and make requisite regulatory filings.
  • Manage PF and other retirement trust processes, CSR, and POSH committee filings.
  • Train directors on corporate governance principles.
  • ROC compliance under Companies Act 2013 handling.
  • Vetting of legal documents, agreements, and contracts of the organization.
  • E-filing of RBI various forms.
  • Communicate with external professionals involved in corporate governance, such as auditors.
  • Act as a point of contact and build relationships with shareholders.
  • Implement processes or systems to ensure good organizational management or compliance with legislation.
  • Hands-on in current legislative developments, especially from a listed company perspective.
  • Development of SOPs and processes, and support in automation exercise.

Requirements:

  • Minimum 15 years of experience, preferably in manufacturing industry & must be from a listed company, CA or LLB preferred.
  • Must have experience communicating with senior-level personnel.
  • Demonstrated ability to implement process-driven solutions to Company Secretarial issues.
  • Exposure to in-house Company Secretarial department.
  • Experience with stakeholder management in complicated settings and with diverse groups of stakeholders.
  • Well-spoken and written communication and proficiency in English language.
  • NISM certifications preferable.
  • Company Secretary certification.