Senior Procurement Specialist

1 week ago

Udaipur, Rajasthan, India beBeeProcurement Full time ₹ 40,00,000 - ₹ 80,00,000

Job Title: Procurement and Invoicing Associate (US Clients)

Key Responsibilities:

  • Oversee the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions for US clients.
  • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
  • Maintain a detailed record of all procurement activities and manage the company's supplier database.
  • Collaborate with internal departments to forecast procurement needs and manage the approval process.

Invoicing and Financial Operations:

  • Utilize QuickBooks to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.
  • Record, track, and reconcile invoices in QuickBooks, ensuring payments are processed in a timely manner.
  • Monitor the status of invoices and follow up with clients for overdue payments.
  • Handle billing discrepancies and resolve any invoicing issues efficiently.

Accounting and Financial Reporting:

  • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
  • Maintain accurate accounting records in QuickBooks, ensuring all financial transactions related to procurement and invoicing are accurately documented.
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
  • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.

Required Qualifications:

  • Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Experience: 2+ years of experience in procurement, invoicing, or accounting, with a focus on working with US clients.
  • Technical Skills:
  • Proficiency in QuickBooks for invoicing and financial record-keeping.
  • Strong knowledge of accounting principles and financial reporting.
  • Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP).
  • Accounting Knowledge: Experience with financial transaction recording, account reconciliation, and expense tracking in a corporate environment.
  • Attention to Detail: Ability to maintain accurate financial records and resolve discrepancies.
  • Communication Skills: Strong written and verbal communication skills to liaise with vendors, clients, and internal stakeholders.

Preferred Qualifications:

  • Experience in US-based accounting practices and familiarity with US tax regulations.
  • Prior experience with QuickBooks Online or similar accounting software (e.g., Xero, FreshBooks).
  • Ability to prepare and analyze financial statements, budgets, and reports.
  • Familiarity with procurement management tools and software.

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