Senior Administrative Manager

4 days ago

Ellore, Andhra Pradesh, India beBeeAdministrative Full time ₹ 18,00,000 - ₹ 25,00,000

Key Responsibilities:

  1. Office Operations Oversight
  • Ensure seamless office services and efficient task execution.
  • Provide direct administrative support to senior leadership, including schedule management and meeting organization.
  • Serve as the primary point of contact for all office inquiries, requests, and issues.
  • Manage inventory and ordering of office supplies, ensuring equipment and technology function properly.
  • Coordinate and manage office events, meetings, and conferences.

Team Leadership and Supervision

  • Supervise and guide administrative staff to ensure accurate task completion and efficiency.
  • Develop and provide training and mentorship programs for new employees.
  • Establish workflows, processes, and procedures to optimize team performance.
  • Conduct regular performance reviews and develop career growth plans for administrative staff.

Facilities Management

  • Ensure a clean and safe working environment by maintaining and upkeeping office facilities.
  • Communicate with vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office moves, seating arrangements, and space planning as required.
  1. Documentation and Reporting
  • Maintain accurate records of office activities, expenditures, and relevant documentation.
  • Assist in preparing reports, presentations, and materials for senior leadership and stakeholders.
  • Ensure compliance with regulatory requirements and company policies.

Process Improvement

  • Identify areas for improvement and implement solutions to increase efficiency and productivity.
  • Collaborate with senior management to streamline administrative procedures and improve team workflows.

Confidentiality and Compliance

  • Handle sensitive information and documents with discretion and confidentiality.
  • Ensure compliance with company policies and legal requirements related to administrative functions.

Special Projects

  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new systems or technologies.

Qualifications

  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Experience:
  • Minimum 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.

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