Strategic Support Specialist

6 days ago

Malappuram, Kerala, India beBeeAdministrative Full time ₹ 30,00,000 - ₹ 50,00,000
Executive Associate Job Description

The ideal candidate will provide exceptional administrative support to our Founder, ensuring seamless execution of daily operations and strategic initiatives.

Key Responsibilities:

  • Manage calendars, track schedules, and coordinate travel arrangements.
  • Drive the Founder to meetings, events, and commitments, ensuring timely attendance.
  • Track birthdays, social events, and commitments, guaranteeing timely execution.
  • Organize personal supplies, including supplements, grooming items, and essentials.
  • Ensure car cleanliness, servicing, and maintenance schedules are up-to-date.
  • Handle gifting, printing, parcel pickups/deliveries, and event coordination with ease.
  • Coordinate with external vendors, service providers, and partners to achieve business objectives.

Operational Execution:

  • Lead the execution of schedules, workflows, communications, and follow-ups.
  • Monitor attendance, payroll, payouts, and team bandwidth to ensure optimal performance.

Documentation and Streamlining:

  • Document meeting insights, including notes, actions, and follow-ups.
  • Streamline workflows using Notion, Asana, Google Workspace, and AI tools to enhance productivity.
  • Partner on brand strategy, pitches, and business development to drive growth.
  • Conduct research, audits, and prepare strategic presentations to inform business decisions.
  • Monitor accountability across stakeholders and projects to ensure alignment with goals.

Fitness and Wellness:

  • Design and adapt fitness programs to meet individual needs, track progress, and ensure safe sessions.

Requirements:

  • A graduate degree in Business, Management, or a related field is required.
  • 1-2 years of experience in EA, operations, or support roles is preferred.
  • Certification as a personal trainer or demonstrable training experience is advantageous.
  • A valid driving license is mandatory.

Personal Qualities:

  • Strong ownership, reliability, punctuality, and trustworthiness are essential qualities for this role.
  • Excellent organizational, communication, and project management skills are required.
  • Knowledge of fitness training and wellness practices is beneficial.
  • Ability to work under pressure, adapt to priorities, and maintain confidentiality is crucial.
  • Proactive problem-solving skills with high ownership are expected.

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