Executive Officer

6 days ago

Thāne, Maharashtra, India beBeeOperations Full time ₹ 10,00,000 - ₹ 15,00,000
Job Title: Senior Operations Manager

The ideal candidate will be responsible for overseeing and streamlining administrative operations to support the strategic objectives of the institution.

Key Responsibilities:
  • Administrative Operations Management:
    • Supervise daily tasks to ensure smooth operational functions.
    • Handle correspondence, emails, phone calls, and official communication.
    • Maintain office supplies, equipment, and infrastructure.
    • Manage documentation, filing systems, and digital records.
  • Procurement Coordination:
    • Identify and evaluate suppliers based on quality, price, and delivery timelines.
    • Obtain and compare quotations from multiple vendors for cost-effective purchasing.
    • Issue purchase orders (POs) and track their approval process.
    • Ensure timely procurement of office supplies, equipment, and required materials.
  • Facilities Management:
    • Ensure classrooms, seminar halls, and office spaces are well-maintained.
    • Supervise cleaning staff, security personnel, and facility teams.
    • Work on improving campus facilities, ensuring accessibility and convenience for students and faculty.
    • Monitor infrastructure-related complaints and coordinate maintenance work.
    • Manage hostel, transport, and cafeteria operations.
  • Financial Support:
    • Assist in budget planning, expense tracking, and financial documentation.
    • Handle invoices, and payment processing.
    • Manage petty cash, procurement records, and reimbursements.
    • Work with the finance department for audits, fund allocations, and expense approval.
  • Event Planning:
    • Arrange logistics for guest lectures, corporate events, industrial visits, seminars.
    • Coordinate graduation ceremonies, annual functions, and sports activities.
    • Facilitate all Beyond Education program activities both on campus and off-site.
    • Organize event setups including sound/lights, food, print materials, and stationery.
    • Set up sports facilities (badminton, football, volleyball) and purchase sports equipment as needed.
  • Crisis Management:
    • Implement emergency protocols for medical, fire, or security incidents.
    • Maintain emergency contacts and coordinate quick response actions.
    • Ensure students and staff are informed about safety policies and evacuation plans.

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