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Assistant Manager

2 weeks ago

Gurgaon, Haryana, India DreamFolks Full time

We are seeking an experienced Assistant Manager - Accounts & Billing to join our team at DreamFolks Services Limited.

About the Role:

The successful candidate will be responsible for managing client invoicing, vendor payments, reconciliations, and financial reporting. They will also be required to analyze internal reports, prepare accurate invoice workings, and maintain updated receivable sheets.

Responsibilities:
  • Client Invoicing & Reporting:
    • Analyze internal reports to identify areas for improvement.
    • Prepare accurate invoice workings and maintain updated receivable sheets.
  • Payment Follow-Ups & Client Support:
    • Proactively follow up on outstanding payments via calls.
    • Monitor debtor aging reports and resolve overdue payments.
    • Assist clients with invoicing queries, data reconciliation, and billing discrepancies.
  • Client Agreements & Record Maintenance:
    • Maintain organized soft and physical records of client agreements for easy access and compliance.
  • Reconciliation & Financial Entries:
    • Manage 26AS reconciliation with books to ensure accurate financial entries.
    • Track and monitor unbilled revenue, ensuring timely invoicing and financial accuracy.
  • Vendor Management & Expense Tracking:
    • Verify vendor invoices against agreements and upload them in Tally & Oracle NetSuite.
    • Ensure timely submission of invoices by vendors through proactive follow-ups.
  • Weekly Payment Tracking & Vendor Relations:
    • Prepare weekly trade payable reports and manage scheduled payments.
    • Ensure payment files are reconciled and processed on time.
    • Send payment confirmations to vendors post-payment.
  • Qualifications & Requirements:
    • Graduate with 5-6 years of experience in billing within the service industry.
    • Proficiency in Tally, Oracle NetSuite, and advanced Microsoft Excel.
    • Strong understanding of invoicing, reconciliation, and vendor management.
    • Excellent communication and stakeholder management skills.
    • High attention to detail, with the ability to work under pressure and meet deadlines.