A Dynamic Support Professional

1 week ago

Delhi, Delhi, India beBeeExecutive Full time
Executive Assistant to Managing Director

About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant to the MD, you will have the opportunity to work closely with one of the industry's most influential executives and help shape the future of the company.

Key Responsibilities:

  • Manage the MD's daily calendar proactively and respond to emails and calls on behalf of the MD
  • Assist the MD in creating presentations and communication materials, including email, business documents, presentations, social media, and speeches
  • Lead special projects assigned by the MD
  • Support the MD in building relationships with internal and external stakeholders
  • Provide administrative support to coordinate & communicate with internal & external business partners for preparing & filing documents, updating contact lists, & providing business development support
  • Manage travel arrangements & provide onsite assistance at meetings
  • Coordinate flights, accommodation & transportation arrangements
  • Prepare monthly expense reports & reconcile monthly statements
  • Manage the MD's budget & provide timely reporting & analysis
  • Oversee daily tag-ups in collaboration with senior leaders at SHR
  • Draft content for review or review existing content for tone, clarity, and grammatical accuracy
  • Leverage the MD's time & impact by managing relationships and projects outside of SuperHuman Race, particularly related to government ministries, multilateral organizations like the UN, boards, social forums, and community engagement
  • Coordinate with the MD's personal contacts and align the MD's personal commitments to ensure minimum confusion, overlap, and a maximum output of time
  • Run small local errands, if and as required
  • Accompany the MD for official and/or personal commitments, and follow up on any items that require collaboration with others to ensure the timely completion of commitments
  • Plan parties/events & act as the main point of contact within these functions

Skill(s) Required:

Effective Communication | English Proficiency (Spoken) | English Proficiency (Written) | MS-Office | Parallel Thinking | Project Management | Time Management

Benefits

Business casual dress code | 5 days a week | Free snacks & beverages | Health Insurance

Requirements

Unquestioned commitment to confidentiality and integrity in personal and professional activities

Highly motivated with the ability to function well in a fast-paced environment with continued growth and development

Flexibility to respond to time-sensitive needs on nights and weekends

Excellent oral and written communication skills, able to interact with external partners, clients, and project a professional, capable image in action and appearance

Able to manage heavy workloads and projects, many on a time-sensitive basis, as well as interacting with tight-knit teams of professionals

Skill in juggling multiple projects, requests, and tasks at any given time

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