Accounts Payable Specialist

4 weeks ago


Vadodara, Gujarat, India Civica Full time

Accounts Payable Role

As an Accounts Payable Assistant with Civica, you will be responsible for the day-to-day processing of Accounts Payable transactions, ensuring accuracy and validity. Your tasks will include gaining approval, completing queries and reconciliations, and proposing payment runs.

Key Responsibilities

  • Checking the validity and authorisation of invoices to ensure compliance with company policy.
  • Maintenance of supplier details.
  • Chasing up unauthorised invoices and follow up on queries.
  • Control Processing of invoices / credit notes.
  • Inter company trading cross charges.
  • Production of regular supplier reconciliations.
  • Deal with all suppliers queries and payment requests.
  • Production of detailed control log of certain types of expenditure.
  • Ongoing analysis of specific expenditure codes for audit / tax purposes.
  • Month end reconciliations.
  • Operating as a team member covering and assisting in other roles during periods of sickness or holidays and other peak times.
  • Participate in implementation of revised procedures and new systems.

Essential Competencies

  • Previous experience in a similar role is essential.
  • To work as a team member.
  • Attention to detail is an essential quality.
  • Have an ability to prioritise and meet deadlines.
  • Effective communication skills, written and verbal, with suppliers, management and all work colleagues.
  • Be numerate and have good keyboard skills.
  • Basic skills of all Microsoft products, Word, Excel and e-mail.
  • Ability to work in a busy, changing environment without constant supervision.


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