Executive Receptionist

The successful candidate will be responsible for providing exceptional customer service and administrative support to our team.

Key Responsibilities:

• Receive and transfer calls to the appropriate person or department as needed
• Manage internal and external calls, providing updates as required
• Maintain daily administrative tasks, including canteen, housekeeping, and security operations
• Prepare data related to HR and admin, such as overtime details and canteen information
• Perform other HR and admin-related tasks as needed
• Document scanning, printing, and filing
• Arrange appointments, activities, and schedules
• Maintain front office supplies and inventory
• Guest management
• Visitor management: welcome guests, arrange tea/coffee and water, set up arrangements with confirmation, and arrange lunch for visitors
• Pantry management: maintain stock of tea, coffee, sugar, biscuits, crockery items, and chocolate
• Courier management: maintain courier entries, distribute couriers, check monthly invoices, and provide courier details
• Library management: maintain library registers, issue books, send reminders, and motivate employees to read

Requirements:

• At least 1 year of experience in admin, receptionist, or similar roles
• Proficient in English communication (speaking and writing)