Administrative Operations Coordinator

7 days ago

Hyderabad, Telangana, India Gameopedia AS Full time

About Us:

We are a global team of tech enthusiasts who manage one of the world's largest living libraries of video game data. At Gameopedia, we aim to revolutionize the video game industry by creating unprecedented personalized experiences for every gamer. You will join a talented global team that will spearhead the development of industry-disrupting products and services that achieve and eventually surpass this vision.

The Role:

We are looking for a highly motivated and passionate Administrative Operations Coordinator to help drive our next growth phase. The role requires a candidate who will be able to thrive in an atmosphere of ambiguity and rapid development while also fostering an environment of multidisciplinary collaboration, innovation, and creative problem-solving.

Key Responsibilities:

  • Administrative Support
  • Managing Schedules: Organize and schedule meetings, appointments, and events.
  • Handling Communications: Answer and direct phone calls, emails, and other communications. Act as the point of contact between executives, employees, and clients.

Office Management

  • Supply Management: Order and manage office supplies and stationery ensuring the office is stocked and operational.
  • Vendor Relations: Communicate with external vendors and coordinate deliveries.
  • Meeting Coordination: Arrange meeting rooms, set up audio/visual equipment, and ensure that necessary materials are available.

Travel and Event Coordination

  • Travel Arrangements: Book flights, hotels, and transportation for employees or executives. Prepare travel itineraries and handle travel documentation.
  • Event Planning: Assist with planning and coordinating internal and external events, including team meetings, conferences, and company gatherings.

Data Management

  • Record Keeping: Maintain databases, input, and update records, and ensure that all information is accurate and up-to-date.
  • Filing and Organizing: Maintain and organize physical and electronic files ensuring easy access and document control.
  • Report Generation: Prepare reports, data summaries, and other documents required by management for decision-making purposes.

Financial Assistance

  • Expense Management: Track and process expenses, receipts, reimbursements, and assist with petty cash management.
  • Invoice Handling: Manage vendor invoices and ensure payments are processed on time.

Communication

  • Internal Communication: Act as a liaison between departments ensuring smooth flow of information and facilitating communication across teams.

Confidentiality and Discretion

  • Handling Sensitive Information: Manage confidential information ensuring discretion when dealing with private company matters or personal files.

Customer and Visitor Relations

  • Greeting Visitors: Welcome visitors to the office, manage guest registrations, and ensure the visitors experience is smooth and professional.
  • Client Interaction: Respond to inquiries from clients or external stakeholders and maintain a professional company image.

General Office Duties

  • Office Cleanliness: Ensure the office space is tidy, organized, and functional often liaising with cleaning staff or services.
  • Miscellaneous Tasks: Perform other general administrative duties as needed, including photocopying, faxing, scanning, and mailing documents.

Required Skills:

  • Exceptional time management and organizational abilities.
  • Strong analytical and problem-solving skills.
  • Excellent written, verbal, and interpersonal communication.
  • Proven experience in Administration Management.
  • Dependability, responsiveness to feedback, and ability to follow instructions.
  • Proficiency in MS Office.
  • Ability to meet individual and team deadlines in a fast-paced dynamic environment.
  • Proactive with the ability to thrive in situations of ambiguity.

Experience: 5 years of relevant experience.

Education: Any graduate degree.

Location: Hyderabad, Full-time.

Benefits:

  • Competitive salary.
  • Health insurance.
  • Casual dress code.
  • Dynamical, collaboration-friendly office environment.

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