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Procurement Efficiency Specialist

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Job Summary

We are seeking a highly skilled Procurement Operations Specialist to join our team. This role will play a critical part in driving operational excellence and scalability across the organization.

  • Responsibilities:
  • Handle day-to-day procurement operations processes, including PR to PO conversion, fixed asset creation and capitalization, initiating supplier re-certification, contract drafting, and system updates.
  • Collaborate with Category Managers, Accounts Payable, Vendor Risk Management Office, Corporate Ethics & Compliance Teams, Information Security & Privacy, and Contingent Workforce Program team to drive issue resolution and process improvements.
  • Redline legal clauses and handle customer issues along the contract execution path.
  • Document processes, build and maintain Desktop Procedures (DTPs).
  • Analyze data and act within the realm of activities as a buyer.
  • Build and publish weekly/monthly reports for the team and represent the team on various internal forums.
  • Handle customer relationships effectively: Resolve user queries on time and with accuracy, build awareness of common pitfalls, conduct periodic or need-based reviews with key partners.
  • Carry out special projects and drive continuous improvements.
  • Provide due clarity and support to internal partners on procurement policies and standard methodologies.

Requirements

  • A Bachelor's/Undergraduate degree in any subject area. Any Master's will be a plus.
  • Minimum 5-7 years of validated experience in Procurement Operations with exposure to both product & Services procurement in at least two categories mentioned above.
  • Thorough knowledge of procurement processes is a must, and exposure to P2P tools like Ariba/Coupa etc., and ERP systems like SAP/Oracle will be required.
  • Experience in operations related to conversion of Purchase Requisitions into Purchase Orders & working with standard contract templates/boilerplates.
  • Contract drafting experience, collaborating with legal, and knowledge of legal terms in a contract will be an added advantage.
  • Working experience in multi-cultural/multi-region Shared Services or Procurement organization will be a plus.
  • Exposure to using Reporting and Metrics tools like Tableau, Power BI, is a nice-to-have.
  • Solid understanding of Intermediate to Advanced Excel and Professional level proficiency in English are desired.

Soft Skills

  • Confidence and ability to demonstrate the value that a Shared Services/Procurement Operations professional can deliver to the organization.
  • Self-starter, willing to go beyond the call-of-duty, ability to self-empower with a positive and friendly demeanor.
  • Strong sense of ownership and accountability and ability to learn and operate out of one's comfort zone.
  • Ability to manage relationships optimally across all layers within internal customers & supplier organizations.
  • Proactive, collaborative, and quick to adapt to changes.
  • Strong analytical and problem-solving capability, who is always questioning the status quo.
  • Excellent written and verbal communication skills.
  • Ability to work in an exciting, fast-paced, and robust team environment.
  • Flexible, ready-to-adopt, and able to think globally.
  • Highly customer-focused, willingness to take the time to understand the needs of the business owners and proven acumen to own problems for effective resolution.