
Senior Administrative Professional
17 hours ago
To ensure a smooth experience for visiting and resident faculty, we are looking for an administrative support professional to assist with daily tasks.
Key Responsibilities:
- Assist visiting and resident faculty with administrative work, including classroom setup and office arrangements (30% time).
- Support faculty with travel, accommodation, and F&B requirements (30% time).
- Ensure timely final honorarium payment invoices for visiting faculty (15% time).
- Raise POs and process invoices for course-related expenditures (15% time).
- Support departmental activities, such as stationery procurement and BAZ management (10% time).
Requirements:
- B.Tech/BCA degree.
- Strong interpersonal, secretarial, coordination, and communication skills.
- Meticulous planning, time management, multitasking, and attention to detail.
- Negotiation and listening skills.
- Desirable experience: 2-5 years.
Work Environment:
- Internal relationships: Resident Faculty, Departments (ASA, External Relations, Operations, IT/AV, Network, Mail room, Finance, Commercials, Dining Outlets, Central Printer).
- External relationships: Vendors.
KRAs and KPIs:
- Administrative support to visiting and resident faculty.
- Timely bookings, follow-ups, and submissions.
- Timely submission of payment documents and follow-up with Faculty.
- Layouts, once in Core and twice in Elective.
- Procurement of stationery, maintaining records, dry runs, SAP, and BAZ support.
Weightage:
- Administrative support: 30%.
- Travel, accommodation, and F&B arrangements: 30%.
- Final invoice and tickets settlements: 15%.
- Course-related, seating layouts, and Exam: 15%.
- Departmental Stationery mementos and other activities: 10%.
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