Senior Administrator

2 weeks ago

Morādābād, Uttar Pradesh, India beBeeProjectManagement Full time ₹ 60,00,000 - ₹ 80,00,000
Administrative Project Manager Job Description

The role of an Administrative Project Manager is pivotal in ensuring the smooth execution of various projects. This position requires a highly organized individual with exceptional communication skills to oversee administrative tasks, coordinate with vendors and staff, and maintain site readiness.

Key Responsibilities:

  • Site Readiness and Logistics: Ensure that all facilities, utilities, and supplies are in place for seamless operations.
  • Vendor Management: Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
  • Staff Accommodation: Identify, negotiate, and arrange suitable staff accommodation/staff rooms close to project sites.
  • Pre-Launch Site Inspections: Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Communication and Liaison: Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Procurement and Supplies: Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Travel and Accommodation: Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Financial Management: Manage petty cash, admin budgets, and expense records for site setup.
  • Compliance: Ensure compliance with company policies, safety standards, and statutory requirements.

Requirements:

  • Education: Bachelor's degree in Administration, Management, or related field.
  • Experience: 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Skills: Strong negotiation, vendor management, and problem-solving skills. Ability to handle multiple sites and work under tight deadlines.
  • Software Proficiency: Proficient in MS Office and basic reporting tools.
  • Adaptability: Willingness to travel and work flexible hours during project launches.

Competencies:

  • Attention to Detail: Attention to detail and strong organizational skills.
  • Communication: Excellent communication and interpersonal abilities.
  • Problem-Solving: Hands-on and proactive approach to problem-solving.

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