Administrative Support Specialist

5 days ago


Jaipur, Rajasthan, India NAVRASA Full time
Job Summary:
The Executive Assistant will provide high-level administrative support to the Managing Director, ensuring seamless day-to-day operations and facilitating effective communication between senior management and key stakeholders.

Main Responsibilities:
  • Operational Support:
    • Manage the MD's schedule, coordinate meetings, and prioritize tasks to optimize time management.
    • Draft, proofread, and prepare correspondence on behalf of the MD, including emails, letters, and reports.
    • Organize travel arrangements, ensure logistics are in place, and act as a liaison between the MD and senior management team.
  • Office Administration:
    • Maintain office supplies and equipment for the MD's office.
    • Organize and maintain filing systems, both physical and electronic.
    • Coordinate with other departments to ensure smooth workflow.
  • Communication and Coordination:
    • Handle confidential and sensitive information with discretion and professionalism.
    • Answer phone calls, respond to emails, and direct inquiries on behalf of the MD.
    • Prepare meeting agendas, attend meetings, take minutes, and follow up on action items.
  • Project Management:
    • Support in managing special projects and initiatives led by the MD.
    • Collaborate with team members to ensure timely project completion.
    • Assist in creating reports and presentations for meetings and strategic reviews.
  • Event and Travel Coordination:
    • Organize company events, meetings, and visits from key clients or suppliers.
    • Arrange travel itineraries for the MD, ensuring all details are handled efficiently.
  • Financial Administration:
    • Assist the MD with budgeting and financial tracking for specific projects or departments.
    • Manage expense reports and financial documentation for the MD's office.


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